Legal Secretary

3 weeks ago

Birmingham, United Kingdom Browns Recruitment Group Full time

12 Fixed Term Contract - Legal Secretary

Our well established client is looking for a experienced Legal Secretary for a fixed term 12 month contract.

When it comes to our people, -our clients provide an environment of sharing and collaboration, and a real sense of loyalty to each other. That is coupled with a desire for everyone to learn and develop.

When recruiting, they:

- Value enthusiasm and personality
- Want to be an employer of choice for talented, driven and client-focused people
- Are always looking for the very best to strengthen our team and bring new skills and ideas
- Integrate new people to realise their potential

With over two hundred employees and Members we offer a flexible and unique environment for people to grow their careers. Together we grow.

**Role purpose**

The Secretaries work collectively as a centralised resource within the Legal Services Department. The team provide a comprehensive level of support to our lawyers across all departments.

**Key responsibilities**

In line with policies and procedures, key responsibilities include:

- Ensure that dictation queues are checked regularly throughout the day, picking up tasks across departments in order of priority
- Liaise with our Office Assistants to delegate administrative tasks, tracking progress through to completion
- Deal promptly with any finance requests such as billing, TT’s in/out and any other queries that may arise
- E-filing, hard copy filing and file maintenance
- Handling various companies house and land registry searches
- Document production, amending and creating documents from our standard templates in line with our standards
- Liaise with the PA team as and when required
- Support fee earners with file opening process
- Arrange or, where not appropriate, conduct photocopying, printing, or scanning so relevant documents are collated and distributed in a timely manner
- Liaise with other Secretaries to share tasks and discuss deadlines
- Manage queries, responding as appropriate and/or ensuring that all messages are communicated and responded to

**Person specification**

The Secretary has responsibility to ensure they are familiar with the Firm’s departments, key people, clients, internal systems and procedures. Any training requirements should be discussed with the Head of Legal Services.

In addition, our Secretaries are expected to demonstrate:

- Excellent telephone manner and communication skills
- Exceptional organisational skills with an eye for detail
- Team orientated personality with the ability to work independently and with others
- Flexibility and dependability
- Ability to take the initiative and demonstrate proactivity
- Ability to remain calm under pressure and work to tight deadlines
- Conscientious, approachable and enthusiastic
- Have a positive approach to daily tasks
- Ability to embrace change and do so in a positive and energetic way

**Technical knowledge**

In addition to this, they should have/be:

- Accurate typing speed of at least 60 words per minute
- Excellent IT skills, proficient in Microsoft Office systems
- Some legal experience in at least one area of law

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