HR Administrator

3 months ago

Stirling, United Kingdom Clarkson Owens Recruitment Limited Full time

Main Purpose of the Job

To provide an efficient and effective administrative function to the HR team in order to ensure a high level of service and HR support is delivered to the company.

Duties

Employee Relations
- Coordinate and respond to HR queries from employees and People Leaders, including from the team mailboxes, providing guidance, within level of competence.
- Follow and update, as required, Standard Operating Procedures and processes
- Maintain employee records, ensuring that they are fit for purpose, accurate and up to date.
- Keep the HR System (People First and LMS) and SharePoint (Robertzone) up to date and accurate i.e. amending and uploading information as appropriate.
- Assist in HR Employee Relations activities, such as support with absence management queries, escalating as required.
- Work closely and communicate with Payroll, notifying of contract changes, leavers and any other impact on payroll.
- Manage the administration of the Probationary Period process, liaising with People Leaders and involving the HR Advisor where required.
- Manage the processing of contract amendments, leavers paperwork, referencing, probationary periods and raise any issues from analysis and trends.
- Liaise with support functions on behalf of the HR team, including Payroll, Finance and SHE.
- Respond to requests for data from People First, providing accurate reporting data and analysis where required.
- Coordinate random testing with preferred substance testing supplier
- Maintain spreadsheet records and trackers for HR activity
- Assist the HR Team with administrative tasks as and when required.
- Any other relevant duties

Training and Development
- Ensure compliance with all mandatory training, including but not limited to booking renewals for construction industry accreditations
- Effectively co-ordinate and administer the learning and development programmes.
- Manage and update the Learning Management System (LMS) in accordance with business needs
- Work closely with the Group Training and Compliance Team to ensure that the LMS is utilised effectively
- Manage and monitor Training Matrix completion, including production of regular reports and communication with key stakeholders
- Co-ordinate internal and external development programmes, including People Leader Passport sessions and Leadership and Management Development Programmes.
- Managing the day to day relationships with our external training partners, ensuring clear, accurate and timely communication
- Collating data and relevant narrative in relation to the programmes for board reports (including eLearning stats and analysis)
- Maintain standard operating procedures and processes in relation to L&D activity
- Work to agreed deadlines for projects and initiatives
- Publication and promotion of forthcoming programme / course dates

**Job Types**: Full-time, Permanent

**Salary**: £17,854.36-£26,430.62 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Stirling, FK8 2LF

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