HR Administrator
6 months ago
Main Purpose of the Job
To provide an efficient and effective administrative function to the HR team in order to ensure a high level of service and HR support is delivered to the company.
Duties
Employee Relations
- Coordinate and respond to HR queries from employees and People Leaders, including from the team mailboxes, providing guidance, within level of competence.
- Follow and update, as required, Standard Operating Procedures and processes
- Maintain employee records, ensuring that they are fit for purpose, accurate and up to date.
- Keep the HR System (People First and LMS) and SharePoint (Robertzone) up to date and accurate i.e. amending and uploading information as appropriate.
- Assist in HR Employee Relations activities, such as support with absence management queries, escalating as required.
- Work closely and communicate with Payroll, notifying of contract changes, leavers and any other impact on payroll.
- Manage the administration of the Probationary Period process, liaising with People Leaders and involving the HR Advisor where required.
- Manage the processing of contract amendments, leavers paperwork, referencing, probationary periods and raise any issues from analysis and trends.
- Liaise with support functions on behalf of the HR team, including Payroll, Finance and SHE.
- Respond to requests for data from People First, providing accurate reporting data and analysis where required.
- Coordinate random testing with preferred substance testing supplier
- Maintain spreadsheet records and trackers for HR activity
- Assist the HR Team with administrative tasks as and when required.
- Any other relevant duties
Training and Development
- Ensure compliance with all mandatory training, including but not limited to booking renewals for construction industry accreditations
- Effectively co-ordinate and administer the learning and development programmes.
- Manage and update the Learning Management System (LMS) in accordance with business needs
- Work closely with the Group Training and Compliance Team to ensure that the LMS is utilised effectively
- Manage and monitor Training Matrix completion, including production of regular reports and communication with key stakeholders
- Co-ordinate internal and external development programmes, including People Leader Passport sessions and Leadership and Management Development Programmes.
- Managing the day to day relationships with our external training partners, ensuring clear, accurate and timely communication
- Collating data and relevant narrative in relation to the programmes for board reports (including eLearning stats and analysis)
- Maintain standard operating procedures and processes in relation to L&D activity
- Work to agreed deadlines for projects and initiatives
- Publication and promotion of forthcoming programme / course dates
**Job Types**: Full-time, Permanent
**Salary**: £17,854.36-£26,430.62 per year
**Benefits**:
- Company pension
- Free parking
- On-site parking
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Stirling, FK8 2LF
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