Administration and Clerical Officer
5 months ago
The post holder should have an understanding and overview of the work of the Medical Directorate, including managing all incoming mail, telephone calls, messages and co-ordinating meetings. This will enable the post holder to fully support the wider Medical Directorate team to prioritise and manage their own workload in an informed and effective manner.
**The post holder is expected to**:
Provide administrative and system management support to the Medical Directorate and Medical Revalidation Team
The post-holder will need to have a good degree of interpersonal skills, literacy, numeracy, organisational ability and IT (Microsoft Office) skills and be able to demonstrate and articulate an understanding of the wider work-streams of quality and governance.
The Medical Directorate is led by the Chief Medical Officer, supported by a Deputy and Associate Medical Directors.
The Directorate consists of a number of teams, including Revalidation and Appraisal. The Revalidation team is small and led by the Revalidation and Appraisal Manager, supported by a full time Band 3 Administrator. The team currently manage the revalidation and appraisal process for over 400 clinicians. The post holder will work closely with this team and support the Business Manager with ad hoc administrative requests.
A job description is attached to this vacancy. The main roles and responsibilities of this post are:
**Information and Systems Management**:
Update and add evidence to relevant databases and systems
Have a working knowledge of appropriate Trust IT systems
**Communication**:
Communicate professionally and effectively with members of the multidisciplinary team answering queries and resolving issues within your remit and seeking advice and guidance as appropriate to resolve issues.
Maintain effective communication networks at all levels across the organisation
Recording all messages and queries appropriately
To issue correspondence in accordance with the Medical Appraisal and Revalidation Policy including reminder letters
Issue correspondence and communication in relation to the job planning programme of work
**Organisational**:
Use own initiative to plan time effectively and prioritise all incoming work on a daily basis, including responding quickly, appropriately and communicating clearly in relation to urgent / important and unpredictable issues ensuring a high quality administrative service.
Support with preparing background information, collate information into reports, produce statistics and create and manage databases as required.
To support in the organisation and administration of the job planning schedule and programme of work.
Assist with the arrangement of meetings ensuring appropriate venues and resources are available. Rescheduling as appropriate to ensure maximum attendance and appropriate with attendees schedules of work
Escalate any problems/issues to the Medical Revalidation and Job Planning Manager to facilitate the smooth running of the job planning programme of work.
Provide reports as to the progress of the job planning programme of work
To support in the organisation and administration of the trust appraisal and revalidation process including reports, reminders and data entry in accordance with the trust policy
Administer the collation of 360 and multisource data for medical appraisee including patient and colleague feedback
To accurately type multi source feedback summaries on behalf of appraises and appraisers.
Input and extract appraisal and revalidation data in an accurate and timely manner in readiness for appraisal
-
Administration and Clerical Officer
5 months ago
Walsall, United Kingdom Walsall Healthcare NHS Trust Full timeAn exciting and challenging position has arisen with Walsall Healthcare NHS Trust Community Nursing Service. We are looking for a motivated and well organised Administration and Clerical Officer with excellent communication, interpersonal, IT and organisational skills. You will be professional, motivated, reliable, have a flexible approach to work and have...
-
Clerical Officer
5 months ago
Walsall, United Kingdom Walsall Healthcare NHS Trust Full timeThe successful applicant should be able to provide efficient, effective and comprehensive clerical support to the Imaging Department, in a general office setting, in accordance with Trust policies and procedures and preferably with knowledge of CRIS. To ensure that all patient information is correct and to deal with day to day enquiries from both the general...
-
Clerical Officer
5 months ago
Walsall, United Kingdom Walsall Healthcare NHS Trust Full timePLEASE NOTE WE CANNOT SPONSOR FOR THIS ROLE, ONLY APPLY IF YOU HAVE FULL RIGHTS TO WORK IN THE UK The successful applicant should be able to provide efficient, effective and comprehensive clerical support to the Imaging Department, in a general office setting, in accordance with Trust policies and procedures and preferably with knowledge of CRIS. To ensure...
-
Office Administrative Assistant
5 months ago
Walsall, United Kingdom Skip hire Full timeJob Overview: **Responsibilities**: - Manage office supplies and equipment, ensuring stock levels are maintained - Handle incoming and outgoing correspondence - Perform data entry tasks accurately and efficiently - Answer phone calls and direct enquiries to the appropriate personnel - Maintain computerised records and databases - Provide clerical support to...
-
Administrator
5 months ago
Walsall, United Kingdom Proactive Personnel Ltd Full time**What's in it for you?** - Working hours of 8?:30am-5pm Monday - Friday. - A temporary contract for 6 months. - 28 days holiday, pro rata for 6 months. - An immediate start available. - Free parking available! **You'll be**: - Perform data entry tasks accurately and efficiently - Assist in organizing and scheduling appointments - Handle incoming calls and...
-
Health Records Clerical Officer
5 months ago
Walsall, United Kingdom Walsall Healthcare NHS Trust Full timeWe have a number of 12 month fixed term clerical officer vacancies within the Health Records Library, to support with the preparation of files for scanning, and quality audit of the files once scanned. The successful applicants will work 37.5 hours each week to provide cover between the hours of 08:00 to 17:00, Monday to Friday. **Duties include**: Accurate...
-
Health Records Clerical Officer
5 months ago
Walsall, United Kingdom Walsall Healthcare NHS Trust Full timeWe have a number of 12 month fixed term clerical officer vacancies within the Health Records Library. The post is to support with the preparation of files for scanning, and quality audit of the files once scanned. The successful applicants will work 37.5 hours each week to provide cover between the hours of 8 am to 5pm Monday - Friday. **Duties...
-
Administrator
6 months ago
Walsall, United Kingdom Change Grow Live Full timeOverview: **Change Grow Live** are a charity dedicated to the belief that we can make a difference to our Service Users lives, offering support and respect in a safe environment, treating each user as an individual and working with them to find the right treatment and care options. Our core values are **‘Be** open, We have an exciting opportunity for...
-
Administrative Assistant
5 months ago
Walsall, United Kingdom S Clift Building Contractors Ltd Full timeJob Summary: An opportunity has arisen for a full time Administrative Assistant to join a well-established building contractor in Bloxwich, West Midlands. Minimum 5 years experience in an administrative role. Must be proficient in Word, Outlook and Excel. Strong organisational skills with the ability to prioritise tasks effectively. Excellent written and...
-
Administrative Assistant
5 months ago
Walsall, United Kingdom S Clift Building Contractors Ltd Full timeJob Summary: An opportunity has arisen for a full time Administrative Assistant to join a well-established building contractor in Bloxwich, West Midlands. Minimum 5 years experience in an administrative role. Must be proficient in Word, Outlook and Excel. Strong organisational skills with the ability to prioritise tasks effectively. Excellent written and...
-
Receptionist/administrative Assistant
5 months ago
Walsall, United Kingdom DKR Accountants Full timeJob Summary: **Duties**: - Perform general clerical duties including photocopying and filing - Answer and direct phone calls in a polite and professional manner - Greet and assist visitors in a friendly and welcoming manner - Data entry tasks to maintain and update records accurately - Utilise computerised systems for scheduling appointments and managing...
-
Office Assistant
5 months ago
Walsall, United Kingdom Intercleanems Estate Management Services Limited Full timeOffice Assistant **Duties**: - Report analysing and distribution - Communications with customers and clients - Perform general clerical duties, including data entry, photocopying, scanning, and filing. - Manage and maintain office supplies and inventory. - Assist with bookkeeping tasks - Greet and assist visitors in a professional and friendly manner. -...
-
Administrator
6 months ago
Walsall, United Kingdom Walsall Healthcare NHS Trust Full timeSecondment - Band 3 Administrator An opportunity has arisen within the Medicine division for a motivated Administrator at Band 3 level to support the Gastroenterology and Endoscopy division with daily tasks to suit the needs of the service. The post holder would be required to undertake a wide range of administrative duties, providing support to the Care...
-
Head Administrator
6 months ago
Walsall, United Kingdom Tube Bend Form International Limited Full time**POSITION OVERVIEW** Our company is looking for an organised and self-motivated office administrator who will be responsible for providing administrative support to our office and production personnel. The office administrator’s role will include working closely with our leadership team by handling clerical duties such as purchasing and general...
-
Part-time Administrative Assistant
5 months ago
Walsall, United Kingdom S Clift Building Contractors Ltd Full timeJob Summary: An opportunity has arisen for a part-time Administrative Assistant to join a well-established building contractor in Bloxwich, West Midlands. Minimum 5 years experience in an administrative role. Must be proficient in Word, Outlook and Excel. Strong organisational skills with the ability to prioritise tasks effectively. Excellent written and...
-
Office Administrator
5 months ago
Walsall, United Kingdom Joseph Ash Full timeJoseph Ash Galvanizing are looking for an experienced Office Administrator to join our team at our Walsall site. We are looking for someone who has previously worked in a general office administrator role within a similar environment. **Take a look at the great benefits we have on offer**: - Competitive Salaries - Generous bonuses - 33 days’ holiday...
-
Office Administrator
5 months ago
Walsall, United Kingdom Joseph Ash Galvanising Full timeJoseph Ash Galvanizing are looking for an experienced Office Administrator to join our team at our Walsall site. We are looking for someone who has previously worked in a general office administrator role within a similar environment. **Take a look at the great benefits we have on offer**: - Competitive Salaries - Generous bonuses - 33 days’ holiday...
-
Business Support Administrator
5 months ago
Walsall, United Kingdom Genie Cleaning Services Ltd Full time**About us**: Genie Cleaning Services Ltd has enjoyed continuous progressive growth in all its divisions. As a result, we now have an extensive and diverse customer base including education and commercial clients. To help support with this growth we are seeking a business support administrator to assist our busy office and support the operations...
-
Administrative Support
6 months ago
Walsall, United Kingdom Walsall Healthcare NHS Trust Full timeAn exciting opportunity has arisen within the Division of Medicine for an Administrative Support. The department is extremely busy and provides an efficient administrative service to a number of specialties, as well as supporting the wider Division and Senior Divisional leadership team. The post holders will act as a point of contact for all members of the...
-
Administrator
2 months ago
Walsall, United Kingdom CV-Library Full timeAdministrator (Fixed Term – 6 Months) Salary: £25,357 - £26,959 per annum plus excellent benefits Location: Walsall, West Midlands Contract: Fixed Term, 37 hours per week. (minimum of two days in the office, however, could be more depending on service needs) Closing Date: 7th October 2024 Interview Date: 17th October 2024 We have an...