Office Administrator

2 weeks ago

Edinburgh, United Kingdom Utopian Professional Recruitment Full time

Utopian Professional Recruitment Ltd are delighted to be working exclusively with an established company based in Edinburgh City Centre who are looking to recruit a professional and dedicated Office Administrator on a full time, permanent basis.

This role will report to the Head of Business Services and you will provide first class administrative support to the wider office. This is an office-based role which will be busy and varied, you will be exposed to a wide range of tasks and be a point of contact for all colleagues and visitors to the business.

This opportunity would suit a true professional who loves to get involved, someone who has managed a wide range of tasks previously and been a point of contact for people of all levels across the business, whether you have previously been a PA or Administrator, we are looking for someone who is committed, friendly and efficient. With a great initiative and a positive approach, we are looking for someone who can take ownership and be a trusted member of the team.

**Your key responsibilities will include**:

- Be a point of contact for all visitors
- Facilities management including organising repairs and maintenance, and being a point of contact for all suppliers and maintenance contracts for the building
- Assist with finance administration including credit control, invoicing and processing expenses
- Assist with a wide variety of documentation for internal meetings
- Assist with organising events
- Be a point of contact for IT issues
- Support key stakeholders on a variety of administrative duties including diary management, travel and accommodation

**To be considered for this opportunity, our client does require the following background / experience**:

- Previous background managing a wide variety of tasks and ensuring a business or office runs smoothly and effectively
- Excellent organisational skills with the ability juggle a variety of tasks and prioritise accordingly
- Approachable, kind and friendly with a proactive approach
- Ability to use your initiative, think outside the box and find solutions to problems
- Excellent communication and interpersonal skills
- A genuine passion for administration and care for people and the business
- You will be the face of the building, therefore professionalism is key
- Naturally positive, hardworking and committed
- Strong work ethic and ability to work as part of a small successful team

**Benefits**
- Hours of Work - Monday to Friday 8.30-5.30pm
- Pension
- Generous holiday allowance
- Private Healthcare

**Next Steps**

To keep up to date with current opportunities be sure to follow the **Utopian Professional Recruitment** page on LinkedIn, Instagram & Facebook
- Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position._

**Equal Opportunities**

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.

**Job Types**: Full-time, Permanent

**Salary**: £26,000.00-£28,000.00 per year

**Benefits**:

- Company pension
- Private medical insurance

Schedule:

- Monday to Friday

Work Location: In person

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