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Communications Administrative Assistant
2 months ago
**F/T Communications Administrative Assistant (Hybrid Contract) required for leading charitable organisation based in Newtownabbey covering maternity contract.**
**Role**:
This role will support both the Marketing and the Communications teams with administrative support as well as helping with the organisation’s internal communications and event management.
**Duties will include**:
**Administration**
- To provide administrative support for the commercial marketing and corporate communication teams, including general office administration.
- To manage and monitor key activities and work with colleagues to ensure the efficient and timely delivery of the required outcomes.
- To compile data and present information in a report format as required.
- To undertake project work that may be required within the timeframes given.
- To get quotes for work required, manage purchase orders and liaise with the Finance Team on behalf of the teams.
- To maintain the organisation’s media list, ensuring all contacts are up to date.
- To attend meetings as required and take minutes for circulation.
- To be a point of contact for the Communication and Marketing Teams for external and internal stakeholders.
**Event Management**
- Work with the Communication Managers to implement the event brief for any corporate events for Hospice.
- Co-ordinate and monitor budget, invoicing, and logistics.
- Select and negotiate with vendors and monitoring their activities to ensure quality control for specific activities, i.e catering, print etc.
- To provide excellent customer service before, during and after the event for all stakeholders.
- To be a key part of the event management team for set up, delivery and breakdown of the event.
- To be one of the Point of Contacts during the event alongside the designated event manager.
- Internal Communications
- To work with the Communications Teams to identify key opportunities for the internal communication content calendar.
- To support the Communications Managers with delivery of key messages across the organisation.
- To collate survey feedback in a report format for management.
- To be key contact for internal communications within the organisation.
**Essential Criteria**:
- Minimum of 5 GCSEs (Grade C or above to include English Language & Maths)
And 1 year experience in a similar role
**Or**
3 years’ relevant administrative support/coordination in a fast-paced environment
- Administration coordination within a fast-paced office environment.
- Administration coordination within a fast-paced office environment
- Planning and organising work activities to meet tight deadlines.
- Working in a team environment
- Excellent communication skills (verbal and written) with a variety of internal and external stakeholders.
- Proficient in MS Office
**Hours or work: Monday - Friday 37.5 per week (Hybrid Contract)**
**Salary £20,155 - £23,868**
For further information contact Tanya Lyttle at GenTech Recruitment on 028 92679668
**Job Type**: Fixed term contract
Contract length: 10 - 12 months
**Salary**: £20,155.00-£23,868.00 per year
**Benefits**:
- Work from home
Schedule:
- Monday to Friday
Work Location: In person
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