Finance and Administration Assistant

7 months ago


Aberdeen, United Kingdom Wood Plc Full time

Overview / Responsibilities:
Wood is currently recruiting for a Finance and Administrative Assistant to support the Projects F&A leadership team. This role is offered on a part-time basis, working 22.5 hours per week, hybrid working is available for this role and we can offer some flexibility with regard to work pattern.

**Key Responsibilities**
- Ad-hoc BU F&A Leadership Team support as requested.
- Regular scheduled Meetings - Coordinating, organising and attending series of fixed senior team meetings - including owner of calendar and agenda, organising guest speakers, supporting preparations, maintaining action logs and minutes, follow up to actions.
- Organising and maintaining diaries and calendars of BU F&A leadership team
- Quarterly Communications / Townhalls - preparation and organising of communication quick call / townhall for F&A teams.
- Annual / Bi Annual workshops / team building - Co-ordinating, organising and attending F&A team workshops and team building events, including;
- Booking location, supporting development of agenda, preparation of documentation, organising presenters, event, guest speakers, general coordination, maintaining action registers
- Developing and implementing a communications and engagement plan for the BU F&A Leadership
- Monthly report coordination and preparation and submission in line with fixed timelines
- Creation of annual business plan documentation for publishing
- Assisting BU F&A Leadership with tracking progress against annual strategic objectives
- Working with Learning and Development - organising function people development and training events / sessions
- Providing general admin support to BU F&A Leadership
- Creating and maintenance of teams site (Microsoft Teams & Intranet)
- Document preparation as required - Power-point / excel / word.
- Assisting BU F&A Leadership with booking travel and providing travel support
- Weekly Timesheets for BU F&A Leadership
- Submission of Expense claims for BU F&A Leadership
- Arrange IT Requests as and when required.

Skills / Qualifications:

- Previous experience in a similar role - essential
- Excellent organisation skills
- Excellent standard of written communication
- Able to work confidentially with sensitive information

Company Overview:
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.



  • Aberdeen, United Kingdom Hydrasun Ltd Full time

    Hydrasun is a recognised market leader in the provision of integrated fluid transfer, power and control solutions. We are focused on supporting the energy transition through our work in the oil and gas, renewable energy, general industrial and marine industries worldwide. We are recruiting for Administration Assistant (Finance) on a 12 months fixed term...

  • Finance Assistant

    6 months ago


    Aberdeen, United Kingdom Simeon Care for the Elderly Full time

    Responsibilities: - Assist Finance Administrator with payroll process. - Inputting and approving shifts on employee punch clock software. - Inputting accounts information into Sage. - Dealing with petty cash and expenses. - Recording credit card transactions. - To support Finance Administrator with all accounts related issues. **Skills**: - Strong...


  • Aberdeen, Aberdeen City, United Kingdom Cammach Bryant Full time

    Job DescriptionThe Corporate Finance Assistant will provide administrative support to the Corporate Finance team, focusing on finance and payroll-related tasks. This includes working with contractors, clients, and suppliers to ensure accurate and timely processing of financial transactions.

  • Finance Assistant

    2 weeks ago


    Aberdeen, United Kingdom FinTech Recruitment Solutions Full time

    FinTech RS are recruiting on behalf of our client for a Finance Junior / Assistant based in Dyce, Aberdeen on a Permanent, Full Time basis, with Hybrid working available.‍Working with our longstanding client, this is an excellent opportunity to join a busy and well established company, working with a friendly and supportive team.‍Candidates with a keen...

  • Finance Assistant

    3 weeks ago


    Aberdeen, United Kingdom CV-Library Full time

    FinTech RS are recruiting on behalf of our client for a Finance Junior / Assistant based in Dyce, Aberdeen on a Permanent, Full Time basis, with Hybrid working available. ‍Working with our longstanding client, this is an excellent opportunity to join a busy and well established company, working with a friendly and supportive team. ‍Candidates with...


  • Aberdeen, United Kingdom Simpson Booth Ltd Full time

    **Job Title: Administration Assistant** **Location: Tullos, Aberdeen** **Department: Sales, Admin, and Finance** **Reports to: Assistant Rental Manager** Simpson-Booth is delighted to exclusively assist our client in the oil & gas industry with the recruitment of a Trainee Administration Assistant. **Main purpose of role**: Job holder will provide full...

  • Finance Administrator

    7 months ago


    Aberdeen, United Kingdom InHealth Group Full time

    **About The Role**: As part of our growth here at TAC Healthcare, our Finance team have an exciting opening for a Finance Administrator. In this key role, you will ensue that purchase and sales invoices are generated accurately across various business streams. This is a full-time permanent position, and you will be based at our Aberdeen office in Dyce...

  • Finance Assistant

    1 month ago


    Aberdeen, United Kingdom CV-Library Full time

    FinTech RS are recruiting on behalf of our client for a Finance Assistant based in Dyce, Aberdeen. ‍This is a Short Term Temporary Contract starting ASAP for circa 1-2 months, working 36 hours per week, with Hybrid working and Half Day Fridays. ‍ Main duties include: * ‍Data processing of supplier invoices into the Accounting Software *...


  • Aberdeen, United Kingdom WorkNest Clients Full time

    Job Advert **Job Title**:Finance and Sales Administrator** **Salary**:£24,000 - £28,000 per annum FTE (depending on experience)** **Contract**:Permanent** **Work Schedule**:Monday to Friday 35 hours per week, part-time can be considered.** **Location**:Portlethen, Aberdeen (office based with option for hybrid working)** **About us** Roemex is a...


  • Aberdeen, United Kingdom QA Travel Full time

    **Administration Assistant - Role & Responsibilities**: - Provide guidance and support to the admin team. - Compliance duties which include data entry of monthly returns, reporting and chasing outstanding returns, identifying, and resolving issues with member accounts. - Processing invoices. - Ensure reconciliation of credit card and supplier account...


  • Aberdeen, United Kingdom FinTech Recruitment Solutions Full time

    FinTech RS are recruiting on behalf of our client for a Finance Operations Administrator on a permanent, full time basis, working in Aberdeen City Centre. This is an excellent opportunity to join a growing company and gain experience within the financial planning sector. **Main duties include**: - Provide support to the Advisors within the Practice,...

  • Finance Assistant

    1 week ago


    Aberdeen City, United Kingdom Fintech Recruitment Solutions Full time

    FinTech RS are recruiting on behalf of our client for a Finance Junior / Assistant based in Dyce, Aberdeen on a Permanent, Full Time basis, with Hybrid working available.?Working with our longstanding client, this is an excellent opportunity to join a busy and well established company, working with a friendly and supportive team.?Candidates with a keen...


  • Aberdeen, Aberdeen City, United Kingdom PTS Services (Group) Ltd Full time

    Job DescriptionWe are seeking an experienced Finance Assistant to join our team at PTS Services. As a key member of our finance department, you will be responsible for managing the purchase ledger, sales ledger, and credit control, as well as assisting the accountant with year-end closing processes.You will also be responsible for supporting payroll...


  • Aberdeen, Aberdeen City, United Kingdom Aberdeen City Council Full time

    Job Summary:We are seeking an Administrative Financial Assistant to join our team at Aberdeen City Council. In this role, you will be responsible for providing administrative support to our finance team, including undertaking financial tasks to support the accurate financial controls of the council. You will work closely with our finance team to ensure that...


  • Aberdeen, United Kingdom Centurion UK Rentals & Services Limited Full time

    **Power & Equipment**: We deliver best-in-class, results-driven temporary power, air, steam and rental equipment solutions for our customers globally across a number of industry sectors. With a comprehensive range of efficiency-driven products to support and power our customers’ operations, Centurion Power & Equipment’s assets and expertise play a...


  • Aberdeen, United Kingdom Right People Full time

    TEMPORARY TO PERMANENT APPOINTMENT Provide administrative support to ensure efficient operation of the office Accounts payable processing Process staff expenses Maintain filing systems Perform data entry and update databases as needed **Experience**: - Proven experience as an administrative assistant or in a similar role - Proficient in Microsoft...

  • Finance Supervisor

    6 months ago


    Aberdeen, United Kingdom Engage Talent Partners Full time

    Engage Talent Partners are exclusively supporting our local client with recruiting a Finance Supervisor. This is a dual role in which you would manage a team of Administration Assistants, whilst also completing a variety of finance and administration tasks. Key responsibilities: - Leading the team of Administration Assistants - Registering and processing...

  • Finance Assistant

    6 months ago


    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Finance Assistant for a 12 month fixed term contract position, located in Aberdeen (Hybrid Working) **ROLE** To work within Finance Team with the day-to-day processing and control of the accounting systems (Microsoft Dynamics NAV), of the Global Partner payroll purchase invoices and the sales invoices of our Customers. Finance...

  • Finance Assistant

    8 months ago


    Aberdeen, United Kingdom Aberdeen Appointments Agency Full time

    An exciting opportunity has arisen to join our client as a Finance Assistant on a full time, permanent basis. **Role Responsibilities** - Manage queries received in to the Finance team - Coding and obtaining authorization of supplier invoices - Entering authorised invoice onto the SAGE accounting system - Preparing fortnightly payment runs - Processing...

  • Finance Assistant

    6 months ago


    Aberdeen, United Kingdom Thorpe Molloy McCulloch Recruitment Full time

    **Finance Assistant - VR/28608**: **Status**: Permanent **Location**: Aberdeen **Ref**: VR/28608 **Rate**: Available Upon Request Permanent opportunity for a Finance Assistant to join or client. Covering all aspects of accounts payable, applicants will have previous experience within this area. **Duties and Responsibilities** - Handling all aspects of...