Administration Assistant

7 months ago


Aberdeen, United Kingdom Hydrasun Ltd Full time

Hydrasun is a recognised market leader in the provision of integrated fluid transfer, power and control solutions. We are focused on supporting the energy transition through our work in the oil and gas, renewable energy, general industrial and marine industries worldwide.

We are recruiting for Administration Assistant (Finance) on a 12 months fixed term basis. The Administration Assistant will to support the effective financial transaction processing with relevant and timely financial management information and analysis.

**Essential Experience, Qualifications and Competencies**
- Higher Grade Qualifications or other relevant experience
- Computer Literate - particularly Excel and Word
- Good written and verbal communications skills
- Be a present and active Team Player
- Conscientious, reliable and hard working
- Customer focus (internal and external).

**Desirable Experience, Qualifications and Competencies**
- HNC or higher
- Interested in pursuing career in Finance / Accounts and pursuing relevant qualifications
- Experience of Finance / Accounts department
- A good understanding of financial ERP Systems and knowledge of basic accounting.

**Responsibilities include but are not limited to**:
**Accounts Payable**
- Daily incoming mail sorting and distribution
- Scanning of purchase invoices to AP Viewer system
- Reconciliation of supplier statements and calling to request copy invoices where required
- Set up of new suppliers on Syspro ERP system
- Updating supplier details
- Other purchase ledger duties as and when required.

**Accounts Receivable duties**
- Distribution of daily sales invoices, monthly statements, overdue letters & remittances, uploading Customer invoices onto Customer Portals
- Handling of all outgoing mail including working in the mailroom to prepare all mail for collection
- Proof of export - maintaining filing & registering invoices
- Pursuing trade references to assist in New Account Application Process
- Setting up new customer accounts, ensuring accurate entry in Syspro database
- To assist with other activities as and when required
- Credit Control - managing a small portfolio of Customer Accounts

**Administration**
- Filing
- Mail
- Continuous Improvement/Personal Development
- To be responsible for knowing and understanding the Finance department targets and objectives
- To be responsible for understanding, agreeing and achieving personal objectives set by line manager / Department head
- To ensure adequate cover is available for (un)planned absence
- To adhere to the procedures as laid down by the Safety Management System and Quality Management System
- To adhere to the procedures as laid down by the Human Resource Management System and to take an active part in the Performance Management Process and the Competence and Training Programme
- To put forward any suggestions for improvements
- To attend formal Team Briefings when requested in your own time
- To be a team member and actively promote communication and information sharing.

We kindly request no Agency submissions.

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Benefits**:

- Company pension
- Free parking
- Life insurance
- On-site parking
- Referral programme

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 2 years (preferred)

Work Location: In person

Reference ID: Ref: 1383



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