HR Advisor

5 months ago

Newcastle upon Tyne, United Kingdom OCS Full time

**Job Reference: /RK/06-06/1189/1**

**Job Title: HR Advisor**

**Location: Newcastle, Nevillie Street**

**Salary: Competitve**

**Hours per week: Variable Shift Rota - 08:00 - 16:30 - 37.5 hours per week**

**Business Overview**

Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

**Job Overview**

We are seeking to recruit an HR Advisor to join our expanding team and enhance our contract, People performance and portfolio. OCS is undertaking an exciting period of growth and change which is expanding the information needs of the contract, the appointment to this role is very important in meeting those needs.

You will support the senior management team with reliable service delivery of systems throughout the contract, in delivering a Safe, efficient and Quality service to our customers and clients by using a suite of management information.

This is a broad-ranging role in a fast-paced environment and diverse team, providing the post holder with the opportunity to utilise and develop skills in people & performance management, colleague engagement, data analysis and people strategy. The post holder will make a key contribution to the business by delivering clear insight into a wide range of data performance metrics, including the scrutiny of underlying trends and the use of benchmarking to measure performance. This will be achieved by working collaboratively with key stakeholders and having a willingness to travel, meeting our talented colleagues, across the contract.

**Key Responsibilities**:

- Plan and coordinate HR administrative procedures and systems and devise ways to streamline processes.
- Assist the Senior Management Team in the preparation of KPI and review packs for each location, ensuring that deadlines are adhered to.
- Support the Regional and Cleaning Managers with any additional work or projects including data gathering, analysis and report building for people management.
- Create and manage employees’ personnel files, making sure the information and organisational structure are accurate at all times.
- Provide and update HR reports and analysis, using the HRIS (People HR), Excel, Share Point and PowerPoint.
- Update and maintain company policies in line with current legislation.
- Assist with maintaining company compliance with the right to work in the UK and support 1st day induction process.
- Provide accurate information to the Payroll Team regarding new starters, leavers, salary and benefits etc, where required.
- Provide accurate data from the HRIS and employee files for auditing purposes when required.
- Assist with organising reference checks for new starters and maintain accurate records for compliance.
- Produce and update employment contracts and variation letters
- Support the management team with the creation of formal letters, record keeping, minute taking in formal meetings and robust management of paper and electronic records
- Send out new starter welcome pack and welcome announcements.
- Send out exit surveys.
- Any other adhoc tasks as required from time to time by the Senior Management Team

**About You**:

- Experience in administration of large contracts with large numbers of FTE.
- Basic understanding of Health, Safety and Environmental regulations.
- Excellent written and oral English communication and interpersonal skills.
- Strong proficiency in Microsoft packages, including Excel, Word, and PowerPoint.
- Any other adhoc tasks as required from time to time by your line Manager
- Previous experience working within a HR role
- CIPD Qualified or studying toward qualification
- Detailed approach to workload
- Experience of working within a high demanding role
- Ability to prioritize workload
- Experience of working within a team as well as use own initiative

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