Finance & HR Administrator
4 months ago
Based right next to Picton Clock, in Liverpool, Active 8 Support Services offers accommodation and support to young asylum seekers from around the world.
The role covers Mon-Fri 9-5pm with very occasional flexibility. No weekend work applies.
We are looking for interested & compassionate, dependable & reliable team-players, to work alongside us. The team is very supportive - you will be wholeheartedly welcomed.
You will need competent administration skills, ideally with some experience of HR admin tasks. HR experience of supporting general compliance, recruitment, updating staff files and training records etc would be very useful. Finance and payroll experience is needed. Full training and support will be given.
Enhanced DBS checks will be funded by us as we ensure that vulnerable young people are protected and kept safe. If you have an existing, updateable & transferrable DBS this will be accepted.
**Job Type**: Full-time
**Salary**: 26,000.00 per year
**Benefits**:
- Casual dress
- Company pension
- Wellness programme
Schedule:
- 8 hour shift
- Monday to Friday
**The position holder must demonstrate the following personal attributes**:
1. Be honest and trustworthy and respectful
2. Possess cultural awareness and sensitivity
3. Be flexible and demonstrate sound work ethics
**OVERALL RESPONSIBILITIES**:
1. Establish and maintain confidential employee files to include: collecting references, preparing enhanced DBS checks, obtaining appropriate ID and proof of qualifications, ensuring staff business insurance cover is valid and a copy kept on file and obtaining copies of any training certificates
2. Upkeep HR database including adding new employees, updating compliance records, ensuring legal requirements are met
3. Processing and monitoring payments and expenditures
4. Preparing and monitoring the payroll to be passed to our payroll service and online payment system.
5. Ensuring finances are accurate and up to date.
6. Providing snapshot information both financial or statistical
7. Ensuring all staff are paid within established time limits.
8. Ensuring that vendors and suppliers are paid within established time limits.
9. Receive and verify invoices and requests for goods and services
10. Maintain listing of accounts receivable and payable
11. Maintain the general ledger and chase outstanding invoices
12. Monitor the financial patterns of local authority payments.
13. Ensure Local Authorities have the correct coding and approvals
14. Print out monthly financial update reports for management meetings
15. Review and verify travel / mileage claims
16. Maintain a filing system for all financial documents
17. Ensure the confidentiality and security of all financial and employee file
18. Attend relevant meetings and take minutes
**KNOWLEDGE, SKILLS AND ABILITIES**
1. Knowledge of office administration and bookkeeping procedures
2. Knowledge of accounts payable, accounts receivable and maintaining general ledgers
3. Knowledge of payroll functions and procedures
4. A high level of accuracy in preparing and entering financial and payroll information
5. Ability to maintain confidentiality concerning financial and employee files.
6. Excellent interpersonal skills and Team building skills
7. Ability to manage difficult situations politely and firmly
8. Bookkeeping skills
9. Analytical and problem-solving skills
10. Effective written, verbal and listening communications skills
11. Attention to detail and high level of accuracy
12. Very effective organizational skills
13. Computer skills including the ability to operate a computerised accounting system,
15. Stress management and Time management skills
**Job Types**: Full-time, Permanent
Pay: £26,000.00 per year
**Benefits**:
- Casual dress
- Company pension
- Health & wellbeing programme
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Liverpool, L15 8JS: reliably commute or plan to relocate before starting work (required)
**Education**:
- A-Level or equivalent (required)
**Experience**:
- people-people: 1 year (required)
Work Location: In person
Reference ID: Finance and HR
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