Facilities & Office Administrator

5 months ago


Norwich, United Kingdom BizClik Media Full time

**General Responsibilities;**
- Meet and greet visitors
- Ensure the boardroom is tidy at all times
- Take lead on travel bookings for external and internal events
- Post collection and distribution of any deliveries
- Organise leavers, birthday and other anniversary cards and gifts
- Manage kitchen sundries including fresh produce i.e milk, coffee, tea, juice, water etc
- Order/collect any food required for management meetings or sales training
- Work alongside the CEO to coordinate annual parties
- Organise kitchen duty weekly

**HR Duties**:

- Employee set up for new starters, ensuring IT set up, access card, BrightHR, departmental inductions are booked and reference requests. Completion of the full onboarding process.
- Assist with the offboarding process, ensuring Bizclik items are returned and leavers gift and card has been organised.
- Add additional annual leave dates according to length of service onto BrightHR
- Adhere to confidentiality within the business.
- Post job adverts on indeed and linked in when instructed by the CEO or CCO and liaise with the marketing team for social posts.
- Ensure job descriptions are up to date and liaise with the hiring manager.

**Other**:

- Act as the office Fire Warden, during fire tests ensure the grab bag is ready along with the employee register.
- Report any building faults with the facilities team and ensure it is in hand.
- Ensure items are PAT tested in the office and if required then to arrange PAT testing on appliances with the facilities team.
- Be on hand for minor repairs of office equipment.
- Act as the office first aider and undergo training. Ensuring the first aid box is stocked up accordingly.
- Ensure the office is presentable and tidy at all times.
- Occasionally attend events to assist with the BizClik Team.
- Order and post monthly front covers to clients and any other annual awards.



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