Administrative Assistant

6 months ago

Catterick Garrison, United Kingdom Aramark Full time

**Your Aramark journey starts here**:
Are you looking to work in a busy environment as part of a team delivering a service?
Are you looking for a challenge on a permanent basis?
Have you got experience working within administration or data entry?
Looking for a full time Monday - Friday role with no evenings or weekends?
We are currently recruiting an Administrator to be a part of our integral team in Catterick, Garrison DL9 4AD

**_
For this role you must have strong IT skills such as MS Office including Word, PowerPoint and Excel - Skills tests are part of the interview and selection process_**
**_DBS and security clearance checks are required due to the nature of workplace._**

**What's in it for you**:

- A salary of £20,116.70 per year
- 37 hours per week, Monday - Thursday 8am - 4.30pm, Friday 8am - 1pm
- Pension contribution and life assurance
- Cycle 2 Work scheme / Refer a friend scheme
- Free on site parking
- Online shopping discounts through Mystaffshop, including weekly discounts off your supermarket shop
- You will also be joining a great team, with fabulous career prospect and could lead to all sorts of opportunities - we LOVE to promote from within
- As we are passionate about developing our people from within, great training is provided, we do not look for experience, we need a good attitude and the willingness to learn.

**What you'll be doing**:
**Typing and Administration**:

- To co-ordinate, control and sanitise documentation being despatched on behalf of HQ CG staff.
- Collation, typing and distribution of Garrison Routine Orders on a weekly basis and upload onto Sharepoint.
- Maintain a Repeat Orders system on Sharepoint.
- Typing of Unit Instructions and Procedures and upload to Sharepoint.
- Type correspondence and Orders of Service in support of Catterick Chaplaincy Centre.
- Typing, collation and updating of the Garrison Telephone Directory and upload to Sharepoint.
- Filing of correspondence in hard copy format and upload to Sharepoint.
- Despatch of outgoing mail.
- Sorting/redirecting of incoming mail.
- Photocopying, scanning and shredding of documentation as required.
- Co-ord bookings of the HQ Catterick Garrison conference facilities.
- Reporting and follow up of building repairs to the RPC Helpdesk.
- Input entries onto the Sharepoint Garrison Diary.
- Making and receiving telephone enquiries and taking messages on behalf of staff officers and the iMgr when they are not in office.
- Receiving visitors to HQ Catterick Garrison and directing them to the correct department.
- Help to answer any queries from HQ staff.
- Coord for sending used toner cartridges back to the MOD for recycling.
- Maintaining paper supplies for all the printers and the photocopier within the HQ.
- Ensure iHub desktop instructions for all duties performed are accurate and current to allow other tasked personnel to read and follow as necessary.

**Information Support Administrator Tasks**:

- The core functions of the iHub are documented in IMP 015, although the details can of course be tailored by the TLB or local command for each unit. The collective responsibilities of the ISAs are to undertake the functions of the iHub and individual responsibilities will be allocated by the ISO. The following responsibilities are the likely tasks that will need to be undertaken in the iHub through the ISAs.
- Advise on the iHub concept.
- Support the implementation and advise on the Defence File Plan.
- Advise on the use of electronic distribution lists in line with the IM Plan.

**Experience**:

- Admin skills essential
- Previous experience of working in a similar environment is desirable
- Must possess excellent interpersonal skills
- DBS checks required

**About Aramark**:
**Northern Europe - Our Mission**

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

**Northern Europe - About Aramark

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