Administration Assistant

2 weeks ago

Catterick Garrison, United Kingdom GSC Grays Full time

GSC Grays are a multi-disciplinary professional service firm covering the North of England. Our Chartered Surveyors, Farm Business Consultants, Planning and Development Professionals, Valuers, Environmental Specialists and Estate Agents provide a full range of services for our rural client base.

**Main purpose of the job**:
We are recruiting for an exciting opportunity for an experienced Administration Assistant to join our farms business team in Colburn. In this position, you will play a vital role by providing comprehensive secretarial and administrative support to the team, while also assisting the farm business team in effectively managing the office.

This is an exciting time to join a leading forward-thinking firm that offers long term prospects.

**Reporting structure**:
The role reports to PA’s and Secretary’s

**The role and responsibilities**:

- Reception duties including answering the telephone, dealing with queries, redirecting calls as necessary and taking messages; greeting visitors; managing meeting rooms and where necessary managing the refreshments for meetings and making sure office supplies are well stocked
- Upkeep of client and management filing & electronic filing
- Opening and distribution of incoming post; delivering outgoing post to local post office/franked mail post box
- Invoicing using Sage Coretime
- Assist with the management of the office as required on a day-to-day basis including facilities management, ordering stationery and organising office events
- Diary management/arranging meetings
- Any other reasonable duties, as required, to ensure the smooth running of the office.

**The skills we are looking for in you**:

- Audio typing skills to a high standard are essential
- Ability to follow specific procedures and processes thoroughly
- Organised with a proactive and problem-solving approach to tasks
- Excellent standard of written English language
- Professional telephone manner
- Well presented with a warm and welcoming manner
- Ability to deal with clients at all levels and maintain confidentiality at all times
- Ability to remain calm under pressure
- High level of attention to detail, as well as care and accuracy in all aspects of work
- Ability to prioritise busy workloads across multiple team members and manage time effectively
- General knowledge of Microsoft Office, specifically Word, Excel, PowerPoint, Outlook, SharePoint, Planner, OneDrive. Advanced Excel skills would be an advantage

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£23,500.00 per year

**Benefits**:

- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking
- Referral programme
- Sick pay

Schedule:

- Monday to Friday

Work Location: In person

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