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Facilities Administrator

1 month ago

Newtownabbey, United Kingdom Source Air Conditioning & Electrical Ser Full time

**Administrator**

Source Air Conditioning & Electrical Services (NI) Limited are one of the leading Service & Maintenance Contractors working throughout Northern Ireland.

An opportunity has arisen for a strong Facilities Administrator to provide day to day administrative support to the Service & Maintenance department. This role will involve assisting the organisation of internal and external maintenance repair works. Assisting in price estimates and with the preparation of invoices. Checking and processing time sheets and mileage sheets. Working on tenders collecting information for submission. This role would suit a good Administrator who is good at multitasking and communicating with various departments keeping everyone updated.

**Responsibilities**
- Assist the Service & Maintenance Manager with the daily work sheets and pricing, check times and process time sheets with mileage reports.
- Arrange property maintenance.
- Assist with all spreadsheets, complete filing and all other duties as requested.
- Any other duties, as required by the Company to promote business brand awareness.
- Support with all administrative tasks.
- Plan and schedule work that needs to be carried out Communicating with Other Teams/Clients/Sub-Contractors.
- To provide administration support to all clients and stakeholders.
- Resolve customer queries.
- responding to queries and prioritising in order of urgency.
- Ensuring visits are booked with clients and accesses to the site are arranged.
- To raise Reactive, Response, PPM and scheduled job requests/jobs on system.
- Raising new work on the system and closing down work orders.
- Answer the telephone and address all enquiries in a timely and professional manner.
- Provide support to the Service and Maintenance team on the raising and closing of Reactive, Response, PPM and Scheduled job requests within the Source office.
- Utilise the Source Air Conditioning Ltd system for the raising of Purchase Orders and the subsequent processing of the associated Invoices for compilation to the Accounts Department on a weekly basis.
- Prepare and collate all documentation for Sub-Contractors payment.

Skills and Qualifications

Essential Skills
- Excellent communication skills with a professional telephone manner.
- Proficiency in Microsoft Office especially MS Excel, MS Word.

Desirable Skills
- 2 years experience in the operational service and maintenance of commercial property management.
- Salary £25,000.00 to £30,000.00 depending on experience.

Further Information

Work time: 8.00am - 5.00pm. Monday to Thursday Friday 8.00am - 2.00pm. 28 days holiday flexible.

**Salary**: From £12.00 per hour

**Benefits**:

- Casual dress
- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Newtownabbey, BT36 7LS: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 2 years (required)
- Administrative experience: 2 years (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: Sour Facilities Admin

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