Specification Administrator

1 week ago

Newtownabbey, United Kingdom Henderson Group Full time

Specification Administrator - Trading Foodservice:

  • Job Req ID: 5034
  • Job Posting Closing Date: Tuesday 23rd April 2024**Specification Administrator
  • Trading**
    Attractive Salary & Benefits

36.5 Hour week (Hybrid)

Newtownabbey

Who are we?
At Henderson Group, we are proud to be Northern Ireland's leading foodservice provider. Our group encompasses Henderson Wholesale, Henderson Retail, Henderson Foodservice and Henderson Group Property. We employ over 5,000 staff and have been placed 4th in Ulster Business Top 100 Companies 2023.

We're a family-owned team that cares about our people and the community in which we live. Our leaders care about employees and our employees succeed together and celebrate the success of others.

We are interested in your aspirations, interests and skills and we strive to support and inspire you to do well.


A look into the role
Henderson Food Service is the leading supplier to the food service industry in Ireland.

We source and supply a range of thousands of products to customers including hotels, restaurants, and public sector organisations such as hospitals and offices.


Following another year of record growth, our team continue to exceed targets and delivered a sales increase of 41.4% in N.I.

last year. Our team will offer you a positive and supportive environment to enjoy success within our market leading brand.


We achieved gold accreditation against the Investors in People standard framework in 2020 in recognition of people management excellence and our commitment to investment in people.


The purpose of the role:


Furthermore, the Specification Administrator will assist in facilitating data exchange and addressing issues on the online platform utilized for storing product information.


Working as
Specification Administrator you will:

  • Collate, review, and input product specifications, certifications and other relevant documentation for Henderson Foodservice using the Product Information Management System.
  • Manage, enrich, and maintain the Product Information Management System to ensure all legal, quality, and safety data pertaining to product specifications are up to date.
  • Facilitate data sharing to key customer specification platforms.
  • Prepare daily/monthly reports from the Product Management system.
  • Address both internal and external customer queries regarding product information.
  • Ensure the accuracy of technical and usage data for products. Conduct product inspections in the warehousing facility against specified criteria and update the PIM system accordingly.
  • Manage supplier specifications by keeping them up to date.
  • Manage and update product links with Erudus.
  • Validate information within business platforms to ensure alignment with the PIM.
  • Ensure accuracy and completeness of information for newly listed products, validating data against uptodate specifications through the supplier portal.
  • Assist in the onboarding process for the supplier portal.
  • Handle Akeneo supplier portal queries from suppliers, troubleshooting and addressing ticketing issues through Akeneo.
  • Ensure the timely generation of comprehensive product data by external suppliers via the supplier portal.
  • Troubleshooting Akeneo issues

Skills for Success
Joining us
Specification Administrator the minimum criteria you'll need is:

  • Minimum of four GCSEs, with grades C or above in English and Maths, is required.
  • Proficiency in the use of Microsoft Office packages (Excel, Outlook & SharePoint)
  • A Valid Full UK/EU driving license

The
Attributes you'll need include:

  • Strong analytical and problemsolving skills
  • Excellent interpersonal and communication skills
  • Adaptable to meet project deadlines within specified time frames.
  • Excellent attention to detail
  • Proven organisational and planning skills.

It is
Desirable if you have:

  • Experience working in a FMCG environment.
  • Familiarity with one or more of the following: HACCP principles, nutrition information, food law regulations, legal labelling, and COSHH
  • Demonstrable experience in collaborating with external stakeholders (I.e. suppliers and customers) to communicate expectations and resolving issues.
  • Experience in reviewing product specifications to ensure they align with the product and meet the purchasers' expectations.

Are we right for you?


As part of this role, it will be important that you feel aligned with the values that we live and work by.


Ambition - We always strive to be better. We seek new challenges and look for ways to do things better.

Customer First - We provide exceptional service. We put customers at the heart of everything and support our communities.

Teamwork - We succeed together. We help colleagues to succeed, and we share our knowledge and skills.

Integrity - We are fair, honest and ethical. We treat everyone with dignity and respect. We are inclusive and champion diversity.

The Reward
The impact you can

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