Cadet Administrative Assistant

2 weeks ago

Newtownabbey, United Kingdom RFCA (NI) Full time

A vacancy has arisen for a Cadet Administrative Assistant with the 1st (Northern Ireland) Battalion Army Cadet Force (ACF). This is a full-time post which is currently based at Abbotscroft Army Reserve Centre in Newtownabbey.

This is a Crown Servant Grade E1 full-time post. The post holder will be required to work a 42 hour week (excluding lunchbreaks), on an All-Hours-Worked contract.

4 2.
Cadet Administrative Assistant (CAA)

Grade: E1 (All Hours Worked)

Department: 1 st (NI) Battalion Army Cadet Force

Reporting To: Cadet Executive Officer (CEO)

Job Purpose:
To provide the administrative and logistic support framework for Cadet activities as directed by the CEO and Cadet Quartermaster (CQM).

Role

Your role is that employed by the Reserve Forces and Cadet’s Association as the Cadet Administrative Assistant (CAA) within the 1st (Northern Ireland) Battalion of the Army Cadet Force (1 st (NI) Bn ACF); you are employed as a Crown Servant.

General Description of Role:
1. The CAA is to provide the administrative and logistic support framework to:
a. Specifically: D Company of 1 ACF with a number of detachments of D company ACF. The main place of work is Abbotscroft Army Reserve Centre with a requirement to work in all areas of NI. (This location may be changed at the discretion of RFCA NI and with appropriate notice to the post holder.)

b. Generally: the 1st (NI) Bn ACF as directed by the CEO, in order to enable the Safe Place and Safe Equipment for cadets to train safely and effectively, and to carry out other tasks as and when detailed by the CEO.

2. Key tasks include:
a. The day to day responsibility for the control and security for all weapons and ammunition, stores, vehicles and real estate on charge to the Company.

b. Ensuring that the Company Officers and Adult Instructors are aware of all legislation, direction and orders pertaining to: Safety Health and Environment & Sustainable Development, the use of ammunition, weapons, vehicles, training areas and risk assessments.

c. Maintenance of the Safe Place and Safe Equipment for cadets and Cadet Force Adult Volunteers (CFAVs) to conduct activity in the ACF estate within the Company; and/or Battalion (where directed by CEO).

d. Provision of the administrative and logistic support functions and advice that the ACF Company require to train and operate safely and effectively.

5 Principal Areas of Accountability/Tasks and Duties:
1. Description of Primary Duties: a. Security Management: (1) Act as the ACF Company/ Area security Advisor.

(2) Manage the ACF Company/ Area Holdings of Ordnance, Munitions and Explosives (OME). (3) Assist the CEO in the management of Non Public Funds from the Company and Detachments as directed by the CEO.

(4) Contribute to the unit and detachment level security audit and inspection activity as directed by the CEO.

(5) Conduct a security audit of managed locations annually producing the results to the CQM/CEO.

(6) Ensure that all Officers/Adult Instructors are conversant with the rules for using equipment and vehicles and that they fully comply with them.

(7) Produce and maintain through the CQM a list of works required throughout the Company estate and strive to ensure that those works are completed.

b. Safety Management:
(1) Contribute to the ACF Company/Area’s adherence to the MoD Army Cadets Safety Management System.

(2) Maintain your own qualification currency and competency within area of Safety, Health, Environmental & Sustainable Development (SHE&SD) in order to attain and retain ACF ‘Safe Person’ status.

(3) Maintain own qualification currency and competency within Child Safeguarding, in order to attain and retain ACF ‘Safe Person’ status.

(4) Act as Safe Place Assurance Adviser for those elements of the ACF & Joint Cadet Estate within designated locations.

(5) Contribute and support organisation level SHE&SD Assurance & Inspection (A&I) activity, as directed by CQM.

(6) Ensure designated cadet estate is compliant for fire safety.

(7) Assure in date First Aid equipment for managed sites.

6 c. Personnel and Administrative Support:
(1) Provide routine clerical and administrative support to the ACF Company and Battalion Headquarters by way of mail handling, assisting with personnel admin matters and other staff support as required.

(2) Assist and advise the ACF Company adult volunteers in the delivery of a personnel welfare function (in consultation with CEO).

(3) Maintain records on the Westminster logistics CIS Cadet Management System.

d. Estates and Safe Place Management:
(1) Enable RFCA contractor access as required within those elements of the RFCA-managed ACF & Joint Cadet Estate on charge.

(2) Maintain routine Estates Safe Place monitoring within those designated sites, raising and monitoring Works Services Requests, in response to identified faults, damages, deficiencies, security risks or as a consequence of Statutory & Mandatory Inspection & Testing (SMIT) findings.

(3) Suppor

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