Executive Assistant and Operations Coordinator

2 months ago

Manchester, United Kingdom Matillion Full time

Matillion is The Data Productivity Cloud.

We are on a mission to power the data productivity of our customers and the world, by helping teams get data business ready, faster. Our technology allows customers to load, transform, sync and orchestrate their data.

We are looking for passionate, high-integrity individuals to help us scale up our growing business. Together, we can make a dent in the universe bigger than ourselves.

We are now looking for an Executive Assistant and Operations Coordinator to join our global team, working with our Product and Marketing functions.

**About the Role**

The Executive Assistant and Operations Coordinator will support multiple executives, ensuring smooth administrative operations in the UK and the US. Key responsibilities include diary management, handling expenses, and various administrative duties to enhance executive productivity.

Additionally, this role involves team coordination and process management within the Marketing team. The Executive Assistant will introduce, maintain, and standardise processes to improve efficiency, alignment, and communication. Tasks include compiling marketing project communications, managing meeting minutes, and overseeing schedules.

The Executive Assistant is pivotal in facilitating executive and Marketing team efforts, striving for operational excellence.

We value in-person collaboration here at Matillion, therefore this role follows our hybrid work structure where employees work 2 days a week in the Manchester office. Our core day is Wednesday, and the second day will be determined together. The rest of the week you are welcome to work from the office, or remotely if you’d prefer.

**What you will be doing**:

- You’ll provide general support to the execs, including diary management, travel booking, expense management, coordinating department events and presentation preparation.
- Fostering effective communication and collaboration among various teams, you’ll also be developing and implementing strategies to optimise processes within the team and enhance efficiency.
- This role has a project management element, therefore you'll be supporting resource allocation to optimise productivity and ensure timely project delivery.
- Working across the Product and Marketing teams, you will oversee the event calendar, plan and coordinate team events, and facilitate meetings to ensure alignment and timely action completion.

**What we're looking for**:

- Demonstrated experience providing administrative support to executives, including managing calendars and travel bookings, and expense handling (ideally using Google workspace)
- Previous involvement in coordinating events, with proven ability to manage multiple tasks and projects simultaneously.
- Proficiency in project management, with experience optimising processes and streamlining operations (ideally utilising tools such as Asana)
- Strong communicator with an ability to foster collaboration among a cross functional, global team and influence senior leadership.
- Knowledgeable in meeting management, including recording and distributing meetings, whilst always acting in a discreet manner.
- Background working across different timezones for a global company, with a strong attention to detail and excellent organisational skills.

At Matillion, we are committed to providing competitive salaries in line with market standards. Our estimated compensation range for this position is £37,200 - £55,800, but the final salary will be based on your relevant skills, experience and qualifications demonstrated in the hiring process.

Matillion has fostered a culture that is collaborative, fast-paced, ambitious, and transparent, and an environment where people genuinely care about their colleagues and communities.

Our 6 core values guide how we work together and with our customers and partners. We operate a truly flexible and hybrid working culture that promotes work-life balance, and are proud to be able to offer the following benefits:

- Company Equity
- 30 days holiday + bank holidays
- 5 days paid volunteering leave
- Health insurance
- Life Insurance
- Pension
- Access to mental health support
- Career development with access to a Udemy account, Blinkist and much more

**More about Matillion**

Thousands of enterprises including Cisco, DocuSign, Pacific Life, Slack, and TUI trust Matillion technology to load, transform, sync, and orchestrate their data for a wide range of use cases from insights and operational analytics, to data science, machine learning, and AI.

With over $300M raised from top Silicon Valley investors, we are on a mission to power the data productivity of our customers and the world.

We are passionate about doing things in a smart, considerate way. We’re honoured to be named a great place to work for several years running by multiple industry research firms.

We are dual headquartered in Manchester, UK and Denver, Colorado.
- Matillion is an equal opportunity employer

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