Project Coordinator

5 months ago

Manchester, United Kingdom Access Creative College Full time

**Job Title**:Project Coordinator & Executive Assistant**

**About the Role**

Providing senior level operational and administrative support and project coordination to the Director of Estates and wider team to support the successful delivery of the Estates Strategy and a wide range of Projects.

**Duties and Responsibilities**

**Project Support & Coordination**
- Working closely with and supporting key stakeholders and the Project Teams to facilitate the successful delivery of a variety of projects
- Coordinating and administering the Project Register, Project Plans and associated action trackers and tools to support successful project delivery
- Arranging, attending Project Meetings both on and off site to Chair, deputise and / or manage outcomes and actions as required
- Implementing effective systems for the efficient and effective coordination of projects to include:
- Updates to Project Plans
- Action management and resolution
- Scheduling and administering Project Meetings
- Cost schedules
- Providing regular project updates to key stakeholder in person and via robust reporting

**Governance & Operational Support**
- Working closely with Department Heads and other key stakeholders to coordinate and support Annual Operating Schedules, identifying arrears of slippage, providing regular progress reports to the Executive Leadership Team and supporting key stakeholders with its implementation and successful delivery
- Coordinating and administering senior level meetings in line with the corporate governance framework, arranging and facilitating meetings, acting as Chair as required, issuing agendas, managing papers, coordinating actions

**Diary Management & General Administrative Support**
- Providing administrative and operational support managing diaries, schedules and making arrangements for travel and meetings
- Managing diaries, schedules and making arrangements for travel and meetings
- Liaising and corresponding with internal and external contacts
- Attending meetings both on and off site to deputise, chair, manage actions as required

**About You**
- Educated to degree level or relevant professional qualification (desirable)
- Experience of providing administrative support and coordination at Exec Level
- Experience of coordinating / supporting delivery of projects and / working to project plans
- Experience of minuting and facilitating meetings as well as of recording and following up on action points

What do we have on offer?

Salary Scale: £34,000 - £37,000 per annum

Generous Holiday Allocation: 25 Days annual leave plus bank holidays.

Wellbeing Benefits: Health Cash Plan, Doctorline GP Service, Employee Assistance Programme, Access to Counselling and Cycle to Work.

Staff Discounts & Benefits: Access to a benefits platform which offers discounts at over 800 retailers

Paid Leave: Enhanced Maternity, Paternity and Sick pay.

Contract Type: Permanent

About Access:
Access Creative College is more than just a college; we are a hub for young creative entrepreneurs who are shaping the future of the creative industries. Access Creative College has been delivering creative education for over 30 years. Our course offerings are a diverse range of courses from Events, Esports, Computing, Games, Music, Media and Production.

Access Creative College reaches every corner of the country, with 25 campuses nationwide. These campuses include our Access Creative College sites, as well as dBs Institute, which was acquired in 2021 and Access Sport, which serves to inspire the next generation of sports coaches.

Working for Access Creative College puts our employees at the forefront of the development of future creative talent in an environment that allows innovation and entrepreneurialism in supportive and inclusive surroundings. Working within education but with a creative specialism creates a vibe within all of our locations that make Access Creative College a fun and vibrant place to work.

Please see job description for further information.

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