Buyers Admin Assistant
2 days ago
The Gel Bottle is one of the fastest-growing brands in the premium nail beauty industry. Our industry leading innovative products have been seen on the world’s most influential celebrities from the Kardashian sisters to Katy Perry and J-Lo. Our business is on a huge growth trajectory, and we are expanding our team and are on the lookout for ambitious, energetic, and passionate individuals who are mani-obsessed to join our fast paced and vibrant company.
**About the Role**:
**GENERAL NPD SUPPORT**
- Providing full administrative day to day support to the NPD Buyer, and Head Off in a range of roles from assisting in brief creation, administrational tasks, critical path, supplier, and sample management
- Understanding and maintaining CP management - Accurately keeping it up to date with awareness of its importance, and impact on the NPD buying cycle - Proactively pre-empts potential risks and attempts problem solving
- Ensure smooth delivery of a product from concept to PO raising, supporting throughout the whole buying cycle, working alongside wider team to deliver on time product launches, and range extension
- Supplier management and liaison - building relationships with our UK and international suppliers, requesting, managing, and chasing in samples
- Keeping all relevant dept trackers and documents fully up to dates, always
**SAMPLE MANAGEMENT & COMMERCIAL AWARENESS**
- Maintaining organised system and managing the NPD sample store - Tracking samples in and out of the NPD dept, ensuring they are delivered on time, and logging of all products that arrive from suppliers, ensuring they are ready in advance for senior management to test
- You will become the sample expert and go to contact for the dept - knowing every product we have, and what the status is when senior management ask
- Prepare all samples well ahead of NPD review meetings including swatching new colours (training will be provided)
- Carry out market research compshops to keep ahead of trends within the beauty and nail industry - helping predict and scope out what will be the ‘next big thing’ to keep us as the market leaders in innovation. Looking at gaps in market / customer need this fulfils
- Creating and updating project admin and presentations, have complete awareness of project status throughout
- Focus on and driving new product, component, packaging, and accessories sourcing - Supporting with supplier liaison and feedback and working closely with compliance to ensure proposals are for market
- Assisting Gifting - Recommending and sourcing gifts, possible GWP for our customers
**Knowledge and Skills**:
- 2+ years’ experience in a similar NPD (or buying) role ideally within the beauty industry and / or retail experience (B2B or B2C)
- An existing level of Nail Tech experience /training would be a great asset
- Experience of working for a founder led business and reporting directly to senior stakeholders is a big bonus
- Experience and confidence working with international suppliers and understand the nuances that arise with this i.e., different time zones, language barriers and culture differences
- Demonstrable examples of leading projects including critical path creation, project management and managing internal processes
- Impeccable attention to detail, organization skills, forward planning, and problem-solving skills all with a positive outlook
- Excellent verbal and written English skills
**Key Competencies**:
- Passion for beauty, products and commercially driven
- Highly organised. You will facilitate focus, accuracy, and quality in a very fast paced environment
- A strong communicator. Showing strong integrity, energy, and enthusiasm
- Great attention to detail - checking every sample / piece of info from suppliers is correct, as expected and the best quality
- A natural problem solver, focused, self-motivated and forward thinking. You will have the ability to work effectively to help deliver projects to deadline. A proactive, can-do attitude
- Calm within a busy environment. You will be able to prioritise, adapt and react, multi-task effectively, juggle numerous projects and switch planning where required due to the reactive nature of the business, and ability to work to deadlines
- Dynamic, proactive, assertive, and autonomous with an enthusiastic, positive outlook, e.g., willingness to accept new responsibilities in a growing market
- Extremely well-organised, methodical, and efficient, with common sense and initiative
- The right person for this role will be an individual who is looking to step up, prove themselves and want to excel and grow their career with us as the opportunities are immense
**About you**:
We’re looking for someone passionate about all thing’s beauty - especially nails Someone who can put the consumer at the heart of the NPD process and can deliver on very tight timescales. Calm under pressure and always with an eye on meeting deadlines. A resilient forward-thinker who has a positive a
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