Bank Head

5 months ago

Brighton, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

To help within the Head & Neck directorate booking appointments, prepping notes and greeting patients as a receptionist.

You may also be required to help with administrative duties, as required in Head & Neck.

To provide a range of administrative tasks across multiple areas.

Have a flexible approach to workloads, liaising with management to identify areas that need the most support.

To be able to cross-cover multiple areas and departments across Head and Neck.

If home working is agreed, you should be fit / willing / able to attend on-site working at any point should the service / demand require it.

If home working is agreed, have daily check-ins with line manager. Notify line management of time of log-in / log-off.

If home working is agreed, be able to attend on-site working a minimum of once a week.

Be active in enhancing own personal knowledge and self-development.

Attend mandatory and statutory training as required.

Attend relevant education, training and study days as required.

Work closely with the other Admin Support Administrators to ensure efficient delivery of services.

Perform high level administrative duties for Head & Neck determined by line management.

Participate in the training and induction of new staff.

The ability to work across sites should the service need it.

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

To provide a range of administrative tasks across multiple areas.

Have a flexible approach to workloads, liaising with management to identify areas that need the most support.

To be able to cross-cover multiple areas and departments across Head and Neck.

If home working is agreed, you should be fit / willing / able to attend on-site working at any point should the service / demand require it.

If home working is agreed, have daily check-ins with line manager. Notify line management of time of log-in / log-off.

If home working is agreed, be able to attend on-site working a minimum of once a week.

Be active in enhancing own personal knowledge and self-development.

Attend mandatory and statutory training as required.

Attend relevant education, training and study days as required.

Work closely with the other Admin Support Administrators to ensure efficient delivery of services.

Perform high level administrative duties for Head & Neck determined by line management.

Participate in the training and induction of new staff.

The ability to work across sites should the service need it.

To be able to speak to patients via telephone and relay confidential and sometimes sensitive appointment details.

To book patients onto the PAS computer system and check current patient identifiable details for accuracy.

To be able to speak to patient via the telephone and cancel their appointments sometimes at short notice.

Be able to adjust patient details as required, in line with Trust policies, Data Quality and Information Governance.

Understand the outpatient waiting list and be able to book patients in turn of clinical priority and longest waiters.

To be able to identify patients with Alerts / Special Requirements on the PAS system when booking patients, arrange any additional support / requirements for the appointments if needed.

Be able to access our Referral Management System (RMS), Electronic Referral System (ERS) and Dental Electronic Referral System (DERS) to access patient referrals.

Ensure accurate appointment notes on PAS are left to allow a clear audit of events.

To be able to request and arrange medical records for short notice appointments.

Be able to liaise with Management, Patient Access Managers and The Outpatient Booking Hub when helping to fill clinics.

The ability to relay comprehensive and detailed appointment instructions to patients.

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