Office Administrator

6 months ago


Salisbury, United Kingdom Cara Glass Ltd Full time

Looking for a new challenge? Then why not come and join us at Cara Glass - A leading Window, Door and Conservatory installer in Salisbury.

Due to our recent expansion, we have an urgent vacancy for another administrator to join our friendly team.

Based fully in our Wilton offices The role, working as part of a team of 3, will provide amazing customer service and administrative support to our amazing customers, contracts and suppliers, as well as our brilliant team of people.
- Good verbal and written communication skills.
- A friendly telephone manner and able to take information to book appointments, take payments or deal with queries.
- Be able to deal with customers/suppliers on a face to face basis to make them feel welcome to the building
- A good knowledge of well known softwares programs used in daily office administration functions such as word processors (Outlook and Word are essential, Intermediate Excel would be desirable)
- Able to use a Customer Relations Management software package designed for window companies called Adminbase (desirable)
- Great organisational skills to be able to deal with multiple tasks at once in a fast paced environment. Every day is different.
- Ability to handle confidential information
- Excellent problem-solving skills, the ability to investiage issues and an aptitude for helping other people - team or customers.
- Ability to work effectively in a small office team with a winning, positive attitude.
- Whilst not essential, experience in a related role such as Office Assistant, Administrator or other relevant position would be helpful.
- A good sense of humour is also essential.

Tasks with the role include:

- Supporting the day to day work of the team in managing paperwork, contacting customers, maintaining electronic database records and completing basic quotes.
- Manage the company electronic diaries for sales visits, survey and fitting appointments as well as the Business Managers Diary.
- Creating customer sales invoices and and dealing with supplier purchase invoices for the business.
- Organise and schedule appointments with customers including sales, surveying and fitting.
- Perform data entry roles, including updating records and databases for works, personnel, financial, health and safety and legal information.
- Manage the paper based systems of documentation within the office including the creation of electronic filing systems for to transfer legacy paperwork to.
- Support the office manager in managing the day to day working function of the business.

The role will directly report to the Office Manager and there will be a 3 month probationary period with the role.

*PLEASE NOTE THE JOB ADVERT HAS NO CLOSE DATE AND MAY BE TAKEN DOWN AT ANY TIME TO GO THROUGH RECEIVED APPLICATIONS, INTERVIEW AND APPOINT*

Pay: £24,000.00-£27,000.00 per year

**Benefits**:

- Company events
- Company pension
- Free parking

Schedule:

- Day shift
- Monday to Friday

**Education**:

- GCSE or equivalent (required)

Work Location: In person

Reference ID: 008office


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