Personnel Logistics Coordinator

7 months ago

Aberdeen, United Kingdom PD&MS Group Full time

**About The Role**:
PD&MS Group have a great opportunity for a Personnel Logistics Coordinator to join our progressive construction team based in Aberdeen on a long term basis. Role involves sourcing suitable Trades personnel for the onshore and offshore projects and provide a full logistics coordination service, both during office hours and out of hours, ensuring that all contractors, employees and vendors comply with company and client requirements.

Key duties
- Acts as focal point for nominated project in relation to the movement of personnel for onshore and offshore.
- Books and reserves appropriate transport and ensure that all personnel have correct check-in details and/or mobilisation details.
- Liaises with client Heli Admin and Project Aviation Coordinators to book seats on flights offshore.
- Ensures that personnel have the correct documentation and competencies and comply with client/company requirements to be able to travel to desired location.
- Ensures competency records remain up to date and renewals are advised in adequate time.
- Updates the personnel logistics system, rotas and mobilisation tracker in line with emergency response procedures and issue to clients and projects, as appropriate.
- Ensures all offshore and site based personnel receive appropriate inductions and pre-job briefs prior to mobilisation.
- Manages PPE stock within office and ensures personnel receive appropriate PPE prior to mobilisation.
- Participates in an out of hours On-Call rota service.
- Creating, maintaining and updating of trade personnel files.
- Collates a weekly six week look ahead report.
- Collates and issues monthly Logistics KPI report.
- Ensures training course requests are raised and approved in conjunction with the L&D Coordinator and that PO’s are raised via the procurement team.
- Tracks Training expiry dates, and ensures renewals are completed / arranged within a timely manner.
- Provide information for internal and external audits as required.
- Assist with recruitment of competent, qualified offshore and site based trades personnel as per advised requirements and through formal approval channels.
- Liaise with Construction Manager and PRP’s on a regular basis regarding current and future recruitment requirements.

We understand that our people have high expectations from their chosen career path and to encourage retention and to recruit the best of the best, we provide competitive salaries, with benefits that include full pension contributions, private health & dental plans, 33 days leave per year with additional days to reward long service along with other benefits. We offer training and role progression opportunities for all our people, in every department so that our business doesn’t stand still.

Our role is based in our Aberdeen office. We offer flexible working on a hybrid basis where 2 days per week can be worked remotely.

**About You**:
This position would be well suited to an individual with significant previous experience in offshore personnel logistics.

Main skills and attributes required:

- Customer and quality focused.
- Professional conduct.
- Good communication and organisational skills.
- Responsive to business and client needs.
- Good time management and interpersonal skills.
- Self-motivated.
- Ability to prioritise workload, maintain filing systems and work as part of a team.

**About Us**: Our Company delivers small, medium and large sized brownfield engineering and construction projects to both onshore and offshore facilities within the UKCS, and beyond.

In addition to our Oil & Gas delivery stream we are leading the way in the Low Carbon Energy Sector, as well as providing opportunities in Energy Transition and Cleantech sectors.

We strongly believe in our core values, the PD&MS GENES, which defines who we are and what we do on a daily basis, the way we deliver and what our company stands for. Each Gene is underpinned by our safety message “without compromise to safety or quality”, safety and quality do not stand alone as company values because they are integrated into everything we do.

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