Office Administrator

5 months ago

Antrim, United Kingdom Alternative Heat Full time

**Description**:
Alternative Heat specialise in the Decarbonisation and Offsite M&E sectors through NI, ROI, mainland UK and Europe. Through continuous investment within our teams and our facilities, we have established ourselves and as market leader, with turnover in excess of £60m and growing.

In line with this growth, we have recently established a new office facility in Mallusk and we are looking to appoint an Office Administrator to support our growing team in this office, managing the day to day administrative duties of the office to include tendering administration, reception, document control, meeting minutes and travel.

**Job Title Office Administrator**

**Location Mallusk, Newtownabbey**

**Hours 38hrs per week 8:00am to 5:00pm Mon to Thurs 8:00am to 3:00pm Fri.**

**Salary Negotiable based on level of experience**

**Responsible to Associate Director**

**Overall Purpose of job**:
To manage the day-to-day administration activities to include tendering administration, reception, document control, meeting minutes and travel.

**Key Responsibilities**:

- Manage general office day-to-day activities such as reception, deliveries and welcoming of clients.
- Attend meetings, noting and recording minutes of key discussions and decisions made.
- Produce, co-ordinate and circulate agendas, minutes and other documentation from meetings and circulate to relevant team members.
- Assist in the preparation of reports, presentations, and other formal documents.
- Liaise with Document Control and wider teams to assist in the set-up of incoming enquiries.
- Process operational documentation daily from various departments, including uploading & downloading drawings / documents and printing distribution.
- Maintain accurate document record logs of drawings and documents issued by all parties at each stage of a project.
- Ensure office stationery, kitchen and consumables are always maintained in supply.
- Assist in maintaining company Client Relationship Management system (CRM).
- Support marketing team with website updates, LinkedIn announcements and other marketing material.
- Help coordinate sales & marketing events and client appointments.
- Any other tasks that from time-to-time management may deem necessary to carry out the office administrator role.

**Skills, Knowledge and Expertise**:
**Essential Criteria**:

- 3+ years’ experience within an office administrative role, preferably in the engineering or construction industry.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong attention to detail and accuracy in work.
- Excellent communication and interpersonal skills, with the ability to interact professionally with a diverse range of stakeholders.
- Ability to work independently with mínimal supervision, as well as collaboratively within a team environment.
- Flexibility to adapt to changing priorities and deadlines.
- Eligibility to work in the UK

**Benefits**:

- Full in-house training and career development opportunities
- Competitive pension scheme
- Life assurance scheme
- Health cash plan
- Free annual health check during working hours
- 30 days annual leave increasing in line with length of service.
- Social events organised for all employees throughout the year via our Health and Wellbeing committee.
- Secure, free onsite parking
- Free Coffee, Hot Chocolate, Tea, and Fruit provided daily.
- Friendly and supportive working environment

**Alternative Heat is an equal opportunities employer.**

**About Alternative Heat**:
With over 17 years of experience within the Commercial Offsite Fabrication industry, Alternative Heat have established themselves as a market leader in this sector.

Located centrally between Dublin and Belfast our 8.5 acre Head Office and feabrication facilities, which are fully equipped with overhead cranes and 8,000m² of workshop floor area, provide an ideal factory construction environment which is reflected in the high quality solutions we offer.

We employ a strong team of design engineers, CAD technicians, contracts managers and skilled trades personnel who utilise their vast industry experience to assist in the design, fabrication and delivery of our bespoke MEP solutions, which we supply throughout the UK and Ireland.

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