Contracts Administrator

3 months ago

Glasgow, United Kingdom Thales Full time

Location: Glasgow, United Kingdom

Thales people architect solutions that are relied upon to deliver operational advantage at every decisive moment throughout the mission. Defence and armed forces customers rely on us to deliver the full range of defensive systems for land, sea, and air. From early warning, to threat neutralisation, our platforms cover all levels from very short-range systems, to extended protection across the entire battle-space including Airspace Mobility Solutions, Vehicles and Tactical Systems and Missile Defence, Optronics, and Radar.

Together we offer fantastic opportunities for committed employees to learn and develop their career with us. At Thales UK, we research, develop, and supply technology and services that impact the lives of millions of people each day to make life better, and keep us safer. We innovate across five major industries; Aerospace, Defence, Ground Transportation, Security and Space. Your health and well-being matters to us and that’s why we offer you the flexibility to do what’s important to you; whether that’s part time hours, job sharing, home working, or the ability to flex your start and finish times. Where possible, we support a working pattern that suits your lifestyle and helps you reach your ambitions.

**Contracts Administrator**

**Glasgow**

**Our Opportunity**

The role of the Contracts Administrator is to support the achievement of Thales’ financial/strategic objectives by updating the ERP system with accurate and timely data to allow us to report accurate order intake, report out of the system and invoice our customers accurately.

Including:
**Principal Relationships**:

- Service Delivery Controllers
- Project Finance
- Project Managers
- Contracts Managers

**What the role has to offer**:

- Assist businesses with completing various e-forms
- e.g. contract data entry
- Set up new and replacement contracts and projects, liaising with the Project Controller to ensure tasks are added.
- Create contract amendments in Oracle.
- Understand and monitor choice of hedge deals in foreign currency projects.
- Create and maintain invoice events in Oracle as early as possible in the contract,
- Support and promote the use of Robotic Process Automation within the role.
- Accurate and timely generation of invoices. This will include invoicing on customer portals such as Exostar.
- Accurate and timely generate of credit notes, as required; following the Thales process
- Support resolution of queries
- Use Oracle reports to facilitate maintenance of the ERP system to ensure data is as up to date and accurate as possible
- With support, understand and enforce the UK process for use and management of Customer Portals
- Any other duties as required

**About you**:

- An excellent team player
- Well-developed communication skills
- The individual should be able to communicate well at most levels
- Ability to plan logically and pro-actively manage the role
- Happy to develop and change processes to reflect business development
- Ability to organise own workload and be able to work under pressure
- Microsoft Office products (Outlook, Word, Excel)
- Oracle
- Good numeracy skills, including the ability to pull together data from various sources and to prepare and present on Excel spread-sheets

**What We Can Offer**

We’re committed to giving you opportunities to be your best. We believe in embracing the passion and potential of our people, and to achieve this we offer market leading training, development and experiences, along with the opportunity to be mentored and coached by some of the smartest minds in the industry. We hire from within as our first priority, so you’ll have a myriad of opportunities within our diverse, global organisation.

**Flexibility**

Your health and well-being matters to us and that’s why we offer yo

u the flexibility to do what’s important to you; whether that’s part time hours, job sharing, home working, or the ability to flex your start and finish times. Where possible, we support a working pattern that suits your lifestyle and helps you reach your ambitions.

If you are interested in this role, we would encourage you to have informal chat with the assigned recruiter.

Thales is an equal opportunities employer and diversity and inclusion are integral to the success of Thales.

At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working.

Thales UK is committed to providing an inclusive and barrier-free recruitment process. We will provide reasonable adjustments and support to ensure neuro-diverse applicants or those with a disability or long-term condition can be their best during the recruitment process. To request an adjustmen

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