Administrative Coordinator

5 days ago


Glasgow, Glasgow City, United Kingdom CBW Staffing Solutions Full time

Job Summary:

CBW Staffing Solutions is seeking a highly organized and detail-oriented Contract Support to join our team. As a Contract Support, you will play a critical role in ensuring the smooth operation of our contracts, working closely with our clients and internal stakeholders to deliver exceptional results.

Key Responsibilities:

  • Scheduling and Coordination: Schedule engineers' diaries and coordinate all aspects of finance, ensuring timely and accurate processing of invoices and payments.
  • Contract Administration: Manage all paperwork for monthly billing, including raising quotes, purchase orders, and processing timesheets and expenses.
  • Client Relationship Management: Maintain accurate and up-to-date client files, ensuring all documentation is received from subcontractors and that all client needs are met.
  • Financial Management: Compile month-end billing, including sales invoices and closure of WIP, and produce monthly payroll, including labor, on-call, and expenses reports.
  • Communication and Collaboration: Positively respond to internal and external customers through effective communication and personal accessibility, while optimizing contract performance.

Requirements:

  • Contract Support Experience: Must have experience in contract support or a related field.
  • Administrative Skills: Strong administrative skills, including experience with CAFM systems and multiple contracts.
  • IT Proficiency: Proficient in IT, with experience in general administration and contract management.


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