Senior HRcl Administrator

3 months ago

Aberdeen, United Kingdom PD&MS Group Full time

**About The Role**:
PD&MS Group have a great opportunity for a Senior HRCL Administrator to join our progressive HR team based in Aberdeen on a full-time employee basis.

Role is required to effectively coordinate and manage general HR and Contractor Liaison activities including administration for the department whilst supporting all PD&MS Group companies.

Duties include:
Engagement
- Focal point for HRCL queries for all PD&MS Group companies
- System Administrator for HR Operating System
- Advise Senior Coordinator(s) on a variety of general HR matters, including status updates on workload, outstanding service agreements etc.
- Undertake and participate in HRCL projects as discussed and agreed with Senior Coordinator(s)
- Manage staff relationships, promptly responding to queries and manage expectations
- Contribute to creating a positive employee relations climate

Compensation and Benefits
- Liaise with health providers to arrange medicals, random drug screening and staff health surveillance and ensure all paperwork is returned timeously
- Undertake benefit administration, where required, ensuring cover is in place for employees and notification of available benefits to employees when appropriate

Training, Development and Reviews
- Support with annual reviews, 12 week reviews and Contracting Company Performance Assessments
- Administer training requests ensuring management approval is in place, booking of training and logistics where required. Ensure full flow process is followed and relevant records and trackers are appropriately updated.
- Undertake ECITB grant commitments and claims
- Engage with suppliers ensuring terms and conditions are agreed and in place
- Resolution of any issues or problems arising from booked training

Administration
- Ensure GDPR is managed correctly and maintained
- Oversee and undertake the requirements for preparation of contracts of employment, service agreements, amendments, renewals and other contractual paperwork
- Oversee and support new employees and Contracting Companies with all areas of onboarding
- Responsible for ensuring renewal of Service Agreements and ensuring contractor company details and insurance certificates remain up to date and are recorded on HR Operating System
- Responsible for ensuring New Start, Changes and Leaver requirements are closed out
- Process the necessary administrative tasks associated with day to day HRCL queries and issues
- Provision of reports as required
- Oversee recording of absence management is conducted as per company requirements
- Ensure HRCL records, files and systems are maintained in accordance with legal requirements and company policies and procedures
- Assist with input to developing and improving policies and procedures as required
- Undertake, where required, with the creation of PD&MS Company CVs
- Undertake obtaining e-visas, business visitor orders and upkeep of days in country register
- Monitor, maintain and distribute queries received to the HR, Contractor Liaison and Training inboxes
- Support Baku Region with assisting with PAAF documentation when required
- Preparation and issue of Job specifications and Service specifications
- Assisting with personnel annual updates
- Parent company updates as required

General
- Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
- Adherence to the company integrated management system
- Compliance with quality assurance, health and safety and environmental policies
- Demonstrate and promote PD&MS QHSE principles and lead by example
- Ensure unsafe activities are challenged
- Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
- Demonstrate and promote PD&MS values and lead by example

We understand that our people have high expectations from their chosen career path and to encourage retention and to recruit the best of the best, we provide competitive salaries, with benefits that include full pension contributions, private health & dental plans, 33 days leave per year with additional days to reward long service along with other benefits. We offer training and role progression opportunities for all our people, in every department so that our business doesn’t stand still. We also offer a hybrid working model for the role where 2 days per week can be worked remotely.

**About You**:
**About Us**:
Our Company delivers small, medium and large sized brownfield engineering and construction projects to both onshore and offshore facilities within the UKCS, and beyond.

In addition to our Oil & Gas delivery stream we are leading the way in the Low Carbon Energy Sector, as well as providing opportunities in Energy Transition and Cleantech sectors.

We strongly believe in our core values, the PD&MS GENES, which defines who we are and what we do on a daily basis, the way we deliver and what our company stands for. Each Gene is un

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