HR Administrator

2 months ago


Aberdeen, United Kingdom Aberdeen Appointments Agency Full time

Our client in Aberdeen are looking for recent graduate looking to start their career in HR to join their team as a HR Administrator on a permanent, full time basis.

Working alongside the HR Director, the HR Administrator will be a first point of contact for all HR queries from employees and external stakeholders. They will also be required to provide administrative support to a busy HR team ensuring that this is provided in a timely and accurate manner.

**RESPONSIBILITIES**
- Administer starter/ leaver processes including all documentation, induction processes and exit interviews
- Maintain and update all electronic and hard copy HR records which contain all employment-related information
- Provide all training administration support including booking venues, liaising with course providers and attendees and maintaining the training records
- Prepare all letters, contracts and any changes to employee terms and conditions
- Handle any payroll processes related to issues such as maternity, paternity or shared parental leave
- Support the implementation of any HR systems and databases and ensure data is entered and maintained regularly
- Prepare any management reports on employee related data to assist with the management and development of employees
- Assist with pensions administration and liaising with external providers
- Handle all initial contact into the department and pass on as required
- In the absence of more senior members of the team, escalate any issues to the HR Director or senior management
- Provide any general administration support to the team
- Provide recruitment administration support including placing adverts, managing correspondence, shortlisting and arranging interviews
- Undertake all pre-employment checks and communicate to the relevant hiring manager
- Ensure all new starter paperwork is completed and that relevant information is passed to the payroll department for processing
- Ensure a smooth on-boarding process by providing the correct induction materials and new starter checklists
- Provide support for any HR project work
- Liaise with various departments on any employee related issues, specifically the payroll department
- Assist any managers or employees with information on correct processes, policies and procedures
- To assist with note taking at investigations or formal meetings
- Keep up-to-date with any legal requirements and relevant HR developments

**KEY REQUIREMENTS**

**Essential**:

- A recent Business/ Law graduate with a keen interest in progressing on a HR career pathway
- Working towards or interest in working towards MCIPD status
- Ability to manage own time ensuring tasks are prioritised according to deadlines
- Strong team player but also able to work effectively unsupervised when required
- Approachable manner and has the ability to develop and maintain good working relationships at all levels
- Excellent communicator - both oral and written
- Proactive and self-motivated
- Is able to work in highly confidential, discreet and sincere manner with a high level of professional and personal integrity
- Is enthusiastic and able to remain positive in the face of challenges with a focus on delivery

**Desirable**:

- Experience within a HR or training environment
- HR related qualification
- Experience within the oil and gas industry
- Knowledge of training and competence requirements and/or systems

**Job Types**: Full-time, Permanent

Work Location: In person


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