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HR Administrator

3 months ago

Remote, United Kingdom Optima Health Full time

**Job Title**:HR Administrator
**Location**:Homebased
**Salary**:£22,010.56 per annum rising to £23,088 in July 2024
**Contract Type**:Permanent
**Hours**:Full time (37 hours per week) - Monday to Friday

Right to live and work in the UK is required for this role

**Role Summary**

We are looking for a HR Administrator to join our busy inhouse HR team. Your main duties and responsibilities will be to ensure the smooth running of all HR related processes in the company.

The general administration will include managing and maintaining employee records, employee on boarding information, right to work, security and clinical checks, and providing relevant information to payroll.

**Main Duties and Responsibilities**
- Provide general administrative support to HR Department, by issuing documentation to employees and contractors including: contracts of employment; service contracts; on-boarding information; changes to contractual terms; and leaver letters.
- Ensuring the Starter Tracker and Contractors Tracker are maintained with appropriate on-boarding information.
- Instigate employment checks for all new staff when appropriate, including references, “right to work in the UK”, DBS and clinical checks (NMC/GMC) where appropriate.
- Assisting managers with collating information on probationary reviews, annual appraisals, and training records and ensure they are recorded centrally on the HRIS system.
- Ensure the Payroll Coordinator is informed of employee information such as starters, leavers, changes to terms and conditions on a monthly basis.
- Managing the HR inbox and ensuring that all HR enquiries are signposted appropriately.
- Raising Purchase Orders and Limit Orders for any purchases relevant to the HR function.
- Arranging monthly corporate inductions for all new starters.
- Serve as first point of call for all employee and line management enquiries regarding HR procedures & administrative duties and sign post these appropriately in the department.

The full job description can be found at the bottom of this advert.

**Who Are We Looking For?**
- HR administrative experience desirable.
- Good communication skills, both written and verbal, with the ability to communicate at all levels effectively.
- Excellent organisational skills; must be structured and systematic.
- Ability to prioritise and multi task with the ability to work well under pressure.
- Excellent attention to detail
- Highly motivated, with a positive attitude
- Excellent IT skills, proficient in Microsoft Word, Excel and Outlook.
- Abilily to work confidentially.

**What Can We Offer You?**
- 25 days annual leave, plus bank holidays
- Buy and sell holiday scheme
- Pension scheme
- Health Cash Plan
- Employee Assistance Programme
- Cycle to work scheme
- Eye care test vouchers
- Flu vaccination scheme
- Employee discount scheme
- Life assurance
- Annual Share Save Scheme

**About Us**

The new Optima Health is the UK market leader in the provision of Occupational Health and Wellbeing services. Formed by the combination of three leading businesses (Optima Health, TP Health and Healthwork), the new Optima Health is more than the consolidation of the individual legacy businesses, our combined and complementary capability means we can offer unrivalled clinical expertise and industry leading tailored solutions to our clients. Our aim is to improve the health and wellbeing of the UK workforce by supporting healthy high performance in our client organisations, helping them to achieve their full potential through their people.

Optima Health not only provide an excellent package, but we also offer a structured induction and training programme in your first few weeks, with touchpoints all the way through and support from your Line Manager. One of our core values is One Team and growing and developing together is our key commitment. We offer tailored career development and opportunities for further training and qualifications, to support you in your career journey.
- Optima Health is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All applicants meeting the minimum criteria for the role will receive consideration for employment without regard to age, gender or gender expression, disability, race or ethnicity, religion or belief or sexual orientation._