Payroll Support

3 months ago


West Byfleet, United Kingdom Just Ask Estate Services Full time

**Job description**

The Payroll Coordinator is an integral part of a busy payroll team. The primary objective of the team is to pay employees accurately and on time. Each month the team capture, process and report payroll inputs for 800+ cleaning operatives using a variety of systems and processes. Our two key systems are a contract management system called Templa and SelectPay, our payroll system. As well as interaction with the payroll team, this role is a key interface with the wider group payroll team, senior managers, area managers, finance and will play a part within an IT project to upgrade existing payroll systems.

**Key Responsibilities**:
**Templa Contract Management System Administration**
- Setting up new Clients/ Sites/ Contracts
- Managing budgets for Periodic, Holiday and Regular Cleaning
- Coordinating timesheet preparation and distribution
- Calculating Annualised Pay for various clients
- Coordinating School Cleaning Calendars for Educational Institution Clients
- Maintaining, Updating and Adding employee details, including DBS checks and Right to Work checks
- Holiday Reporting
- Adhoc reporting from Templa, eg Forecasting client revenue for a cleaning contract
- Exporting Timesheet information and uploading to SelectPay
- Setting up and Training new users
- Managing workflow paths
- Supporting the Templa enhancement project

**SelectPay**
- Setting up new Starters in SelectPay
- Uploading Timesheets to SelectPay
- Updating employee changes
- Processing Monthly Payroll
- Reviewing and validating Monthly Payroll
- Reporting to Finance
- BACS file creation

**Other Duties**
- Resolving employee queries

**Knowledge and Skills**:

- Good IT Skills, Microsoft Excel
- Excellent written and verbal communication skills
- A Fast, Accurate and Meticulous processor
- Approachable, friendly, organised and goal oriented
- 1-2 years’ experience in UK Payroll preferred
Previous experience of Contract Management or Time and Attendance

**Salary**: Up to £34,000.00 per year

**Benefits**:

- Company pension
- Employee discount
- On-site parking
- Wellness programmes

Schedule:

- Monday to Friday

Ability to commute/relocate:

- West Byfleet, Surrey: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Payroll: 1 year (preferred)

Reference ID: SFG/ JW



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