Business Support Executive

2 weeks ago


Belfast, United Kingdom Kennedy Recruitment Full time

Are you an enthusiastic and driven individual who thrives in a fast-paced and ever changing working environment?

Kennedy Recruitment are seeking a Business Support Executive to provide a timely and high quality administrative support function to our client in Belfast City Centre, ensuring the successful delivery of services to their clients.

**Main Duties**:
**Customer Service**
- Provide professional face-to-face and phone reception cover for all clients

**Office Administration and Management**
- Provide Executive PA support to the CEO and Managing Director, whilst maintaining confidentiality
- Support the provision of effective diary management
- Accurately upload and maintain job vacancies on the website and external job boards
- Request, collate and report equality monitoring information in line with legislation
- Exceptional discipline, drive and determination to meet personal and team targets.
- Accurate and timely production of high value/important documentation for clients
- Execution of an effective and efficient process to manage and store all data in line with GDPR policies
- Control all office supplies and procurement of services for the business
- Manage all travel and accommodation bookings on behalf of the business

**Financial**
- Overall financial administration and management of company policies and procedures.
- Credit control, effectively pursuing outstanding invoices to ensure payment.
- Manage purchase enquiries from suppliers to ensure the timely payment of invoices.
- Monthly production of accurate sales invoices and reconciliation with the forecast.
- Accurate and timely update and maintenance of Xero Accounts with both purchase and sales invoices, ensuring the correction allocation to the nominal code, payments postings and remittances.
- Provide ongoing updates to Head of Delivery, Managing Director and Management
- Expense management on behalf of the Managing Director.

**Personal Attributes**:

- Effective communication and interpersonal skills.
- Strong planning and organisational skills.
- Effective team working and collaboration skills.
- Exceptional discipline, drive and determination to meet personal and team targets.
- Calm, comfortable and effective under pressure.
- Have the ability to multi-task.
- Can follow detailed instructions and problem solve.
- Excellent attention to detail.
- Good level of IT skills to include competent use of MS Word, Excel, PowerPoint and Outlook, Internet Explorer and Adobe.
- Experience using Xero Accounting software and Bullhorn CRM / Recruitment Database would be desirable.

**Remuneration & Conditions of Assignment**:

- Monday - Friday 8.45am - 5.15pm
- £24,000 - £26,000 per year
- Possibility of Hybrid Working
- Temporary with a view to make permanent

If this role isn’t for you, Kennedy Recruitment has a broad range of career opportunities to choose from. Get in touch via our website or call us to find out more.

**Job Types**: Full-time, Temp to perm
Contract length: 6-12 months

**Salary**: £24,000.00-£26,000.00 per year

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 17/03/2023
Reference ID: 22983



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