Part Time Personal Assistant

2 weeks ago


Belfast, United Kingdom Reed Business Support Full time

**Part Time Personal Assistant**

**A reputable and leading organisation based in Belfast, are currently seeking a part time PA to join their team.**

This is initially a temporary position with the view of being made permanent.

Working hours: Part Time 20-25 hours Mon-Fri

**Salary**: Negotiable dependant on experience

**Job Purpose**

As Personal Assistant, you will be responsible for supporting the Managing Director.

**Essential Criteria**:

- 3 years’ experience or equivalent in a similar or comparable role
- Demonstrable experience in working with highly sensitive business correspondence, people data and other information with confidentiality and discretion
- High proficiency in the use of Microsoft Office suite including creating and editing PowerPoint presentations
- Excellent communication skills both written and verbal - with the ability to communicate with stakeholders at all levels
- Ability to work in a fast-paced environment
- Ability to manage and prioritise a busy workload while adhering to tight deadlines
- Ability to work as part of a team as well as on your own initiative

**Main Duties and Responsibilities**:

- Act as the first point of contact for the Managing Director
- Extensive and complex calendar and diary management including coordinating schedules and meetings ensuring the calendar and diary are prioritised according to changing demands
- Liaise with company travel agent to book travel, hotel and transport and create itineraries
- Provide high level business support to the Managing Director
- Corporate event management including management of corporate memberships, and conferences coordination including booking meeting rooms, booking hotel rooms, creating trackers
- Coordinate, attend and take minutes for any relevant meetings as required
- Provide switchboard cover when required
- Manage sensitive matters as required with a high level of confidentiality and discretion



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