Personal Assistant
3 weeks ago
**PA to CEO**
**A well-established organisation based in Belfast, are currently seeking an experienced PA to CEO, to join their team.**
This is a Full-time, Temporary Position 6 -12 months with the potential to be made permanent
Working hours: Monday to Friday (37 hours per week)
With a salary of £26,017 to £26,575 per annum
**Job Purpose**:
As PA to the CEO, you will be required to provide a high quality, efficient, effective, confidential, and professional administrative support service to the CEO and when required, the wider Senior Executive Management Team.
**Essential Criteria**:
- 5 GCSE’s grades A-C (including English Language and Maths) **OR** equivalent **OR** Leaving Certificate (Standard/Ordinary Level) - 5 grades A-C (including English Language and Maths) or equivalent
- RSA Stage II typing (or equivalent)
- A minimum of 3 years relevant experience in a Personal Assistant role at Senior level
- Excellent IT skills with the use of ICT Packages i.e. Word, Outlook, Excel, and PowerPoint
- Previous and demonstrable experience of diary management (to include arranging meetings and conferences)
- Excellent communication skills, both written and verbal with the ability to communicate with stakeholders at all levels
- Ability to manage and prioritise a busy workload - while adhering to tight deadlines
- Ability to work on your own initiative as well as part of a team
**Desirable Criteria**:
- LCCI Executive Secretary’s Diploma (or equivalent)
- At least 3 years’ experience of working for a Chief Executive in a Personal Assistant’s role
- Experience of developing effective administration and support systems
**Main Duties and Responsibilities**:
- Provide a comprehensive secretarial service including managing internal and external correspondence to the Chief Executive
- Handle all correspondence, both post and electronic mail, on behalf of the Chief Executive, responding as appropriate on their behalf
- Manage the Chief Executive’s diary including arranging appointment and meetings within guidelines, to ensure the effective use of time
- Co-ordinate and organise meetings with external officials from both the public and private sector. This includes government departments, economic development and enterprise agencies, universities, councils and businesses, funding bodies etc.
- Screen telephone calls, taking messages, referring calls, and answering routine queries as appropriate
- Minute management meetings and other meetings as required and distribute minutes as appropriate
- Co-ordinate senior management meetings and compile all necessary papers, agendas, and minutes of meetings
- Ensure briefing documents and papers are prepared and proofed for the Chief Executive in advance of meetings/presentations
- Manage all procurement of travel arrangements for the Chief Executive and Senior Executive Management Team as required, arranging travel, visas, and accommodation and, occasionally, travelling with the Chief Executive to take notes or dictation at meetingsor to provide general assistance during presentations
- Draft letters and papers for the Chief Executive’s approval
- Produce reports, papers, proposals, letters, memos, or charts using Word, Excel or PowerPoint as required
- Organise corporate hospitality for meetings and small events
- Undertake ad-hoc duties as directed by the Chief Executive
-
Personal Assistant
1 month ago
Belfast, United Kingdom Talk Services Full timeResponsibilities: - Provide administrative support to the executive team and perform general clerical duties - Manage and organize documents, including transcribing and proofreading - Answer phone calls, take messages, and direct inquiries to the appropriate person - Coordinate front desk activities, including greeting visitors and managing...
-
Personal Assistant
1 month ago
Belfast, United Kingdom Connected Health Full timeConnected Health is seeking an Personal Assistant. Connected Health operates across the five NI Health Trusts providing high quality care supporting adults to live independently in their own homes with confidence. This role is based in our Belfast Office. **Duties and Responsibilities** - Diary management for the Director of Care - Booking travel /...
-
Personal Assistant
1 month ago
Belfast, United Kingdom Talent Catch Full timeAs we continue to grow and expand our operations, we are seeking an experienced and highly organised Personal Assistant to join our team and provide vital support to our Director. This role offers an exciting opportunity to work closely with a dynamic leadership team and contribute to the smooth functioning of our organization. Job...
-
Personal Assistant
1 month ago
Belfast, United Kingdom Talent Catch Full timeAs we continue to grow and expand our operations, we are seeking an experienced and highly organised Personal Assistant to join our team and provide vital support to our Director. This role offers an exciting opportunity to work closely with a dynamic leadership team and contribute to the smooth functioning of our organization. Job...
-
Personal Assistant
1 month ago
Belfast, United Kingdom Talent Catch Full timeAs we continue to grow and expand our operations, we are seeking an experienced and highly organised Personal Assistant to join our team and provide vital support to our Director. This role offers an exciting opportunity to work closely with a dynamic leadership team and contribute to the smooth functioning of our organization. Job...
-
Personal Assistant
1 month ago
Belfast, United Kingdom Talent Catch Full timeAs we continue to grow and expand our operations, we are seeking an experienced and highly organised Personal Assistant to join our team and provide vital support to our Director. This role offers an exciting opportunity to work closely with a dynamic leadership team and contribute to the smooth functioning of our organization. Job...
-
Personal Assistant
1 month ago
Belfast, United Kingdom Talent Catch Full timeAs we continue to grow and expand our operations, we are seeking an experienced and highly organised Personal Assistant to join our team and provide vital support to our Director. This role offers an exciting opportunity to work closely with a dynamic leadership team and contribute to the smooth functioning of our organization. Job...
-
Personal Assistant
1 month ago
Belfast, United Kingdom Reed Business Support Full time**An exciting opportunity for a Personal Assistant to join a prestige organisation based in Belfast City Centre.** **This is a permanent, full time role** **Salary: £24,000 - £26,000** **Essential Criteria**: - Educated to A-Level standard or equivalent. A degree-level qualification or equivalent would be advantageous, but is by no means essential -...
-
Personal Assistant
7 days ago
Belfast, United Kingdom HAYS Specialist Recruitment Full timeYour new company A Public Sector Organisation are recruiting for a temporary PA to the CEO Your new role You will provide an effective and confidential administrative and secretarial support service to the CEO. Key duties will include Set up, manage and maintain an effective filing system for the CEO Secretarial and co-ordination Diary Management Word...
-
Personal Assistant
1 month ago
Belfast, United Kingdom Brook Street Full timeBrook Street Recruitment is working on behalf of our Belfast client to recruit a new full time and permanent PA The role will involve being a PA to the Managing Director and Secretary to the Audit / Accounts department Diary management for the managing director and wider team including other directors Booking travel / accommodation for Directors and staff...
-
Personal Assistant
4 weeks ago
Belfast, United Kingdom DWF Full timeAre you an experienced Personal Assistant or Legal Secretary seeking to advance your career? We have an exciting opportunity for a proactive and highly organized individual to join our esteemed law firm in Belfast as a Personal Assistant to one of our dynamic Partners/Fee Earners. In this role, you will proactively manage the diary and inbox of the...
-
Personal Assistant
1 month ago
Belfast, United Kingdom Harland & Wolff Full timeMain gatekeeper to GM including full control over diary management, inbox, being the first point of contact for the GM inside & outside the company, screening of calls and taking messages when GM is unavailable. - Providing full support to the GM including the organisation of meetings, site visits, lunches and dinners in addition to management of logistics...
-
Personal Assistant
1 month ago
Belfast, United Kingdom A & L Goodbody Full timeBelfast We are seeking a Personal Assistant ( PA ) to join our Belfast Litigation Department. In this role, you will be supporting our Employment and Restructuring & Insolvency teams. The role of a PA in A&L Goodbody ( ALG ) provides an opportunity for involvement in multi-jurisdictional matters/projects working with an international client base. Our PAs...
-
Executive Personal Assistant
4 weeks ago
Belfast, United Kingdom Connected Health Full timeConnected Health is seeking an Executive Personal Assistant for our Director of Care. Connected Health operates across the five NI Health Trusts providing high quality care supporting adults to live independently in their own homes with confidence. This role is based in our Belfast Office. **Duties and Responsibilities** - Diary management for the Director...
-
Executive Personal Assistant
1 month ago
Belfast, United Kingdom Connected Health Full time**Connected Health is seeking an Executive Personal Assistant for our Chief Operating Officer **Connected Health operates across the five NI Health Trusts providing high quality care supporting adults to live independently in their own homes with confidence. This role is based in our Belfast Office** **Duties and Responsibiliies** - Diary management for the...
-
Personal Assistant
2 weeks ago
Belfast, United Kingdom DWF Full time**Personal Assistant - Belfast** We are currently looking to recruit a Personal Assistant into our dynamic and fast paced Belfast office. You will provide a comprehensive administrative and secretarial support function within the firm, providing high quality documents and correspondence within the team. Ideally, we are looking for a PA/Legal Secretary with...
-
Personal Assistant
1 month ago
Belfast, United Kingdom Your World Healthcare Full time**Personal Assistant** **Location**: Belfast **Job Type**: Temporary **Duration of booking**: Expected to last up until end of May 2023 with possible extension **Proposed start date**: ASAP **Sector**: Healthcare **Base**:Healthcare based **Band**: 4 **Pay Rates**: £11-£12 PAYE per hour £12-£13 PAYE inclusive of holiday pay per hour £13-£14...
-
Personal Sales Assistant
6 days ago
Belfast, United Kingdom Apple Recruitment Full timeJob title: Personal Sales Assistant – Women’sLocation: Greater Belfast area. Serviced well by public transport and public parking areas.Hours: 2- 3 days per week. Monday to Saturday 10am to 5 pmDuration: PermanentOn behalf of our client, we are seeking an individual to join their small team on a part time basis. The Assistant will provide a personal and...
-
Personal Assistant/sales Assistant
2 weeks ago
Belfast, United Kingdom Apple Recruitment Full timePersonal Sales Assistant - Women’s Serviced well by public transport and public parking areas. Hours: 2- 3 days per week. Monday to Saturday 10am to 5 pm Permanent On behalf of our client, we are seeking an individual to join their small team on a part time basis. This is a permanent role and training is given. Flexible in approach. Dealing with...
-
Personal Assistant/sales Assistant
3 weeks ago
Belfast, United Kingdom Apple Recruitment Full timePersonal Sales Assistant - Women’s Serviced well by public transport and public parking areas. Hours: 2- 3 days per week. Monday to Saturday 10am to 5 pm Permanent On behalf of our client, we are seeking an individual to join their small team on a part time basis. This is a permanent role and training is given. Flexible in approach. Dealing with...