Administration

2 weeks ago


Belfast, United Kingdom Reed Business Support Full time

**Scheme Administrator**

**A leading and established organisation, who specialises within supporting individuals and focuses on their needs, are currently seeking a Scheme Administrator to join their team based in Belfast.**

This is a Full-Time, Permanent Position

Hours of work: Monday - Friday: 9am - 5pm (37 hours per week)

Starting Salary: £23,022 - £23,954

**Job Role**:
As Scheme Administrator, you will be responsible for providing clerical and administrative support.

**Essential Criteria**:

- 1 years Administration experience
- GCSE English & Maths (Grade A-C or equivalent)
- NVQ 2 Administration or other relevant qualification at this level
- Working knowledge of Microsoft Office (with the use of Word, Excel, Access, PowerPoint and Outlook)
- Excellent communication skills, both written and verbal - with the ability to communicate with stakeholders at all levels
- Ability to manage and prioritise a busy workload
- Ability to work as part of a team as well as on your own initiative
- Must be able to adhere to an Access NI Check
- Full and current Driving Licence with access to a vehicle for work purposes

**Main Duties and Responsibilities**:

- Support The Registered Manager and Deputy Manager in management of rotas, annual and sick leave
- Undertake telephonist duties
- Handle visitor and customer enquiries
- Carry out administration duties as required including filing, mail, photocopying, and minute taking
- Organisation of meetings, including invites, refreshments etc.
- Maintain stationary supplies
- Ensure data is accurately maintained for completion of financial reporting systems
- Process invoices and orders
- Complete returns/monthly stats as required
- Assist the Registered Manager & Deputy Manager to maintain records and auditing
- Record weekly staff attendance and submit summary sheets to Finance & Business Support
- Complete word-processing, database, and spreadsheet assignments
- Maintain confidentiality of information/Follow GDPR guidelines
- Take part in in-house training
- Undertake any other reasonable duties



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