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Assistant HR Administrator

2 months ago

Aberdeen, United Kingdom IKM Testing UK Full time

If you are looking for a development opportunity, we may have the ideal role for you. IKM Testing are currently recruiting an HR Assistant, to provide HR Administrative support to IKM's International Division based in Aberdeen.
The role is required to undertake all departmental administrative duties to allow the HR team to effectively support the operational needs of the business. HR are responsible for providing seamless co-ordination of all aspects of HR administration for the company’s workforce in relation to recruitment, employee onboarding, contractual and benefits administration, performance management, absence management, disciplinary and grievance, employee engagement, and to ensure all tasks are carried out consistently, accurately, in a timely manner and in compliance with employment law and company policies and procedures.

Ensure all HR records are accurate and up-to-date across all HR systems and trackers.
Monitor and coordinate the employee probation process.
Process all new start/ leaver paperwork for both staff and contractors.
Contribute towards and help to ensure all policies and procedures are maintained correctly.
Assist with the preparation of investigation meetings and co-ordinate both the disciplinary and grievance process, attend hearings as note taker where appropriate and typing of minutes for review.
Prepare and provide HR metrics / data as and when requested.
Contribute towards and help maintain updating HR documents, e.g. the Employee Handbook.
Arrange and deliver HR Inductions, and issue post induction material.
Maintain the Holiday Trackers and calculate pro-rata holiday entitlement.
Manage the HR Inbox - provide day to day advice and guidance on HR systems, policies and procedures, escalating as needed.
Manage and respond to general HR queries.
Assist HR Team Lead with HR initiatives.
Co-ordinate all staff recruitment, including; Create electronic Employee / Contractor personnel folders, prepare, issue, and process contract and pre-employment paperwork.
Setup all new starts staff and contractors in all of IKM's systems as applicable.
Maintain accurate employee personnel files and HR databases; Prepare employment contracts and facilitate onboarding, including induction sessions and probation processes.
Update and maintain employee data in the HR system; Respond to HR policy and procedure inquiries; assist in employee engagement activities and HR projects.
To assist with any ad-hoc projects and data input requirements.
HR qualification or Studying towards/willing to do so.
~ Experience within office environment.
Highly proficient in MS Office skills, especially Excel.

Previous HR administrative experience.


Flexible approach to changing priorities on a daily basis.
~ A fantastic benefits package - private medical insurance, pension scheme, enhanced holiday allowance, employee assistance program, health and wellness options and various salary sacrifice schemes including annual health assessments, car maintenance, tech benefits and cycle to work.
Career development - We strive to provide an engaging and challenging environment that supports and aligns our employees careers aspirations through continual development.
Flexible working - We understand people live different lives, where operations allow, we offer the flexibility of hybrid working and hours that suit you and us - let us know your requirements and we'll see how we can make it work.