Executive Assistant

2 months ago

London, Greater London, United Kingdom Sweco Full time

Become part of our society.

We are currently looking for a talented and motivated Executive Assistant to support the UK President. This role can be worked flexibly from our Central London office with a minimum of 3 days per week in the office and the option of adjusted start and finish times.

What does the role involve?

You will assist in managing the Executive Office to ensure the function is run efficiently and effectively, decision making is timely and functional objectives are met. The role is varied but key duties include the following:

  • Assessing all enquiries directed to the President and determining the appropriate course of action.
  • Full management of the President's email inbox including drafting replies to clients, colleagues and suppliers on behalf of the President and providing insight trends.
  • Managing critical relationships on behalf of the President including clients and any non-Exec commitments.
  • Managing Leadership Team meeting preparation: collating and distribution board packs to all Board Members. Ensuring follow up of actions and keep a tracking system of forward look agendas. Arranging hotels and travel for Board Members each month.
  • Attending, note taking and producing Records of Decisions of monthly Leadership Teams and quarterly Holdings Board meetings.
  • Undertaking extensive full diary and travel management, including determining which meetings take priority, future planning, meeting and liaising with clients and ensuring environment is set up for meetings.
  • Vetting requests for time and routing requests to other departments as appropriate.
  • Planning, coordinating and executing functional meetings, off-sites and events especially full management of the annual Business Forum.
  • Tracking, drafting and reporting of the Executive Tender Reviews submitted to Sweco Group.
  • Working with other Business Area's Executive Assistants across Sweco Group including attending quarterly forums.
  • There may be occasions when you will need to travel with the President and be available outside of standard working hours to deal with urgent tasks.

To be successful in this role you'll possess:

Significant experience gained in a similar role with the ability to predict what is needed to prevent last minute activity. You'll have exceptionally strong planning, organisation and prioritisation skills with the flexibility to adapt to changing situations, you'll have the ability to work independently, multitask and work under pressure. You'll have a high level of attention to detail with the ability to work to deadlines, experience of operating and influencing up to Director level as well as excellent emotional intelligence, communication and relationship management skills.

You will have excellent Microsoft skills including Word, Excel, PowerPoint, Outlook and Teams.

What's in it for you?

Working at Sweco you'll experience an inclusive, friendly and flexible working environment where colleagues are encouraged to grow and develop. A meaningful job where you'll help to transform society by being a trusted consultant to our clients.

If you believe you have the skill set required, are keen to join a business with genuine opportunities for career progression, then we'd love to hear from you.

Let's transform society together at Sweco

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