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Executive Assistant

3 months ago

London, Greater London, United Kingdom Imperial Brands Full time

About us

Executive Assistant

We have an exciting, highly challenging, and interesting London based hybrid role for an experience and resourceful Executive Assistant to support our Executive Leadership C-Suite team. You will be an essential resource to the Imperial Brands leadership team responsible for supporting all aspect to ensure the efficient and effective execution of their role. This is a great opportunity for a professional and experience Executive Assistant to be part of our inclusive, innovative global FMCG business supported by 25,000 employees.

We are looking for a candidate who understands the myriad of complexities involved in ever changing dairy arrangements and handling all manner of organisational tasks, is a team player who is able to work independently and part of a wider team.

The role

  • Provide comprehensive administrative support, encompassing tasks such as arranging meetings, intricate diary management, maintaining contact databases, organizing filing systems, and managing the flow of information from both internal and external sources.
  • Handle correspondence directed to the leadership team.
  • Coordinate travel arrangements and logistics, including transportation, accommodation, and dining arrangements.
  • Ensure timely processing of invoices and expenses, meticulously recording them within the Group's systems.
  • Collaborate with Executive Assistant team members to managing events, scheduling meetings, organising and distributing board papers, and facilitating communication.
  • Cultivate strong and professional relationships with both external and internal stakeholders, including senior management and their respective teams.

Key accountabilities

  • Proven track record of providing Executive Assistant support a Executive / C-Suite level
  • Advanced MS office skills (including the knowledge of using shared folders)
  • Excellent organisational and time management skills, the ability to manage conflicting priorities under pressure, reprioritising and delegating where necessary.
  • A high level of initiative and problem-solving skills, with the ability to respond constructively, and at pace to unforeseen events.
  • An excellent communicator with collaborative approach
  • Excellent judgement and ability to use tact and discretion at all times along with the ability to maintain confidentiality.

Skills & experience

What we offer

Next steps

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