receptionist (part-time)

1 month ago

Liverpool, Liverpool, United Kingdom Mj Quinn Integrated Services Ltd Full time

Primary Objective

The Receptionist will play a crucial role in ensuring the smooth operation of MJ Quinn facilities, creating a safe, efficient and comfortable working environment for employees and visitors alike. In addition to this, the FOH Admin will support the Recruitment and Communication teams with administrative tasks. This role requires a versatile individual with strong organisational, communication and problem-solving skills.

Key Responsibilities

  • Monitor and control access to company premises.
  • Ensure security protocols are followed by all staff, guests, and visitors.
  • Produce replacement access badges for staff members on an ad hoc basis.
  • Manage the main company phoneline, dealing with enquiries and diverting calls to the appropriate member of staff.
  • Manage incoming and outgoing post and email from the generic MJ Quinn company account.
  • Record and report facility-related issues and faults across all company buildings.
  • Routine testing of fire alarm and Defibrillator.
  • Provide administrative support to staff including sourcing accommodation and meeting coordination.
  • Process and approve invoices pertaining to accommodation and meeting requirements.
  • Alerting members of staff when visitors arrive for them.
  • Assist in data entry, filing and other clerical tasks on behalf of the Recruitment and Communications teams.
  • Managing essential office supplies and maintenance to meet operational needs.
  • To always promote a positive and professional image of the department, by adhering to company policies, procedures, and standards.
  • Work as part of a larger team to develop working practices and procedures.
  • Work safely and responsibly within MJ Quinn's values and operational policies, procedures, and accepted behaviours to avoid harm to yourself, those around you and our neighbours and communities.

Relationships

  • Maintain and build up a good working relationship with internal and external stakeholders including colleagues, customers, suppliers, and senior management teams.
  • Be able to work efficiently and effectively as part of a team.
  • Communicate effectively with all other departments.

Person Specification

  • Proficiency in MS Office suites.
  • Excellent written and verbal communication skills.
  • Proven experience in a similar role.
  • Ability to handle sensitive information with confidentiality.
  • Have strong planning, organisation, and monitoring abilities.
  • Have excellent interpersonal skills and the ability to communicate at all levels.
  • Have a high standard of numeracy.
  • Have a strong orientation towards quality, safety, and continuous improvement.
  • Can prioritise work, work well under pressure, meet deadlines, and manage business expectations.
  • Be adaptable and flexible in your approach to work.
  • An enhanced DBS check must be passed.
  • A legal right to work in the UK.

Education, Qualification and Certification

  • Be educated to a G.C.S.E level B+ in Mathematics & English (or equivalent).
  • Previous administrative experience.
  • Experience with business management software.

Diversity Statement

MJ Quinn is committed to promoting an environment that values diversity. All staff are responsible for ensuring that all employees, customers, suppliers, and visitors are treated equally and fairly and not discriminated against on the grounds of age, disability, gender reassignment, marriage & civil partnerships, pregnancy & maternity, race, religion or belief, sex or sexual orientation.

  • MJ Quinn welcomes applications from a diverse range of candidates regardless of their background, disability or gender and is committed to creating a workforce as diverse as the communities we serve.

Shifts

Week 1

  • Monday
  • Tuesday
  • Wednesday Min Lunch)
  • Thursday
  • Friday

Week 2

  • Monday
  • Tuesday
  • Wednesday Min Lunch)
  • Thursday
  • Friday

If you're looking for a new challenge and want to join a dynamic company, we want to hear from you


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