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Facilities Coordinator

3 months ago

Coventry, Coventry, United Kingdom CBRE Global Workplace Solutions Full time

JOB DESCRIPTION

Job Title Facilities Co-Ordinator

Business Sector FMOL

Location Coventry

Reporting to:
Contract Manager

Hours:
Mon - Fri (40 hours a week)

Purpose of the Job

  • To deliver the endtoend management of site and any attending subcontractors
  • Ensure all CBRE QHSE procedures are followed.
  • Ensure Site Statutory Compliance of 100%.

Key Responsibilities Customer
-
Ensure that a work order is in place for all jobs completed by the site team prior to work commencing.
-
Attend daily/weekly/monthly meetings as formally agreed and requested.
-
Mange day to day customer relationship with site team
-
Ensure any requests change to site scope & services are communicated to the Contact Manager.
-
Help prepare any quotes for additional subcontractor works & upload any quotes to Web Quote for Client Approval.
-
Help organise any approved additional extra works with the sub-contractors up to £30k (>£30k classified as project)
-
Identify other opportunities and inform Contract Manager.

QHSE & Compliance

  • Ensure site team follow all QHSE procedures; including provision, use & inspection of PPE.
  • Ensure all eLogbook's are up to date and audit ready.
  • Ensure OP61 (Client review) & OP63 (Contractor Checklist) are completed monthly.
  • Ensure dynamic risk assessments are completed for jobs that are not covered by CBRE site risk assessments.
  • Escalate if requested to do work outside of agreed site scope.
  • Toolbox talks monthly briefing complete and team sign off uploaded to eLogbook's.
  • Safety spotlights ensure team complete these.
  • Hazard reporting ensure team submit 1 / wk per person with timesheet.
  • QHSE & AGM audits all actions to be completed within timeframes.
  • Incident and Accident reporting.

Subcontractors

  • Request RAMS from subcontractors 2 weeks before due visit date and submit onto system for approval at least 48 hours before service visit.
  • Notify all subcontractors of their planned visit dates in conjunction with the CBRE OP18 document, and as agreed with the Contract Manager.
  • Ensure that all subcontractor logbooks are compliant with CBRE / Client procedures and demonstrate this at subcontractor logbook audits.
  • Read all subcontractor worksheets and escalate any issues with Contractor Manager
  • Liaise with subcontractors on any reported defects
  • Ensure that subcontractors have been monitored as per CBRE procedures (OP63, BRR)

The above is a guideline to the role and is not intended to be fully inclusive or exclusive of the duties required.

Qualifications:

  • Formal relevant C&G or equivalent qualification
  • Minimum of 2 years' supervisory experience
  • H&S knowledge would be Advantageous

Accountabilities

  • Reporting to Contract Manager
  • Accountable day-to-day to the relevant client contacts
  • Responsibility to ensure Site Compliance and QHSE procedures adhered to
  • Line management responsibility for all relevant sub-contractors

Job Types:
Permanent, Full-time

Salary:
Up to £27,000.00 per year

Benefits:

  • Company pension
  • Employee discount
  • Onsite parking
  • Referral programme

Work Location:
In person