Apprentice Data Coordinator

2 weeks ago


Falkirk, Falkirk, United Kingdom QA Apprenticeships Full time

Employer description:

Train'd Up, a national Apprenticeship training provider, are seeking to recruit a highly motivated Data Administrator.

Based at our Head Office near Stirling, the Apprentice Data Coordinator will be responsible for accurately inputting Education & Skills Funding Agency data.


Key Tasks:


Working as part of our Quality & Compliance Team, reporting to the Head of Quality & Compliance, the main purpose of the role is to maintain learner data efficiently onto our APTEM learner management system and assist the Quality & Compliance Team with a range of administrative duties.

The Quality & Compliance with a range of administrative duties.

The Quality & Compliance Team is responsible for many of the administrative processes associated with learners, including enrolment, attendance records, examinations and certification.


  • Eligibility checks prior to learner enrolment
  • Support Rail and Engineering teams to arrange cohort and individual inductions
  • Process and ensure accuracy of learner related data (funding paperwork) into APTEM learner management system following induction
  • Book Functional Skills exams, send joining instructions to learners with dates, times, tutor details
  • Track and check required ESFA progress reviews and evidence are uploaded to learner records in line with agreed training plans
  • Compare DAS with Live learners
  • Support with obtaining gateway materials, DocuSign, downloading evidence from OneFile / Aptem
  • Support with gateway submissions and EPA bookings as required
  • Update progress reviews on Maytas as requested by Rail and Engineering teams
  • Process completion certificates and pass to office administrator for posting
  • Process withdrawals, breaks in learning, change of circumstances and restarts
  • To use and maintain effective processes for the storage of electronic and paper records in order to ensure that records are easily retrievable
  • Maintain the integrity of all learner data in line with Data Protection requirements at all times
  • Support assessor and trainer teams with travel and accommodation requestsh learners, including enrolment, attendance records, examinations and certification.

You will need the following skills/qualities:

Personal Qualities:

  • Must be a team player with strong communication skills
  • Friendly with a sense of humour
  • Able to work effectively at a busy pace and under pressure
  • Must have strong attention to detail
  • Determined, eager to learn, enthusiastic, and selfmotivated
  • Fast and accurate keyboard/data entry skills
  • Excellent telephone manner
  • Must be adaptable, reliable, and punctual

Desired Qualifications:

  • No fewer than 4 x National 5 A
  • C grade qualifications or equivalent (including English)
  • An IT based qualification would be advantageous but not essential
  • Must be eligible to live and work in the UK

What's in it for you:

  • Salary £16,500 per annum


Working Hours
  • Monday
  • Friday 9am to 5pm
  • Company Pension
  • 25 days holiday per annum plus Public & Statutory holiday

Important Information:

"QA's apprenticeship programmes may be funded in part by the European Union through the European Social Fund, which supports the development of employment opportunities and a skilled workforce."
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