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Office Administrator

3 months ago

Maidstone, Kent, United Kingdom AYM Services Ltd Full time

Overview
AYM (Services) Limited is a successful Waterproofing Roofing Contractor with Projects across London and the Southeast.

Working predominantly in the new build sector on Flat Roofing Contracts as well as Mansafe Systems, Roof Finishes and Blue Roof Systems.

AYM install Flat Roofing Products from Alumasc, Axter, Bauder, IKO, Langley and Proteus.


Due to our expanding business and continued success, we are now looking to recruit an office-based Operations Administrator to join our team.


Operations Administrator:

  • Must have Previous Experience

Location:
Maidstone, Kent (ME16)

Role:
Office Administrator, Full Time

Hours: 8:30am - 5:00pm.

Salary:
TBA dependant on Experience and Qualifications

Duties & Responsibilities (not limited to):

  • Training: Track and book new and refresher training for all Operations Sub-Contractors and PAYE Staff. Training examples include Manual Handling, Working at Height, First Aid, Fire Extinguisher, CSCS, NVQ, SSSTS, Banksman, Approved Installer Cards.
  • Update AYM Training Matrix and issue to Operations Team monthly.
  • Collect Staff Timesheets on a Weekly basis and Save to OneDrive folder, along with Issuing to the Operations and Commercial Managers.
  • Track any Missing Forms, log any Overtime, and gain Approval from the Line Manager, then send onto Payroll.
  • Update the Monthly Labour Schedule using information from Timesheets and Submit to Payroll for processing.
  • Confirm any Overtime or Sickness with the Operations Managers and updating the HR Department at Head Office daily.
  • Obtain and check PAYE Operational Staff's Expenses and send for Authorisation and Processing.
  • Update the Company Organisation Charts as required.
  • Update the Company Telephone Lists as required.
  • Setup the site QA, H&S and Operations folders for new AYM Projects.
  • Assist with collection of Water and Gas Meter Readings monthly.
  • Take Operations Meeting Minutes as and when required.
  • Assist with Electronic Leak Test Reports Mark-Ups and Trackers.
  • Assist with Manufacturer Warranty Applications.
  • Assist with Device Magic Tracking and Summary Sheets.
  • Assist with any Office adhoc daily requirements.
  • Manage group Phones and IT Requirements.

Requirements:

  • Must have previous officebased experience, in a fastpaced environment.
  • Current UK Driving Licence.
  • Computer literate in Word, Excel and Outlook.

Preferable:

  • Knowledge of Construction Activities
  • Further training and development will be available to suit and expand the role and individual's knowledge requirements.

Benefits:

  • Company pension
  • Free parking
  • Onsite parking

Schedule:

  • Monday to Friday

Education:

  • GCSE or equivalent (preferred)

Work Location:
In person

Reference ID:
AYM Office Administrator