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Office Administrator

2 months ago

Swindon, United Kingdom DP World Australia Full time

About the Role

DP World Logistics offers tailored Logistics Concepts for the automotive, supplier and consumer goods industry. We support from planning to implementation of reliable process chains by understanding all the needs and requirements and make individual solutions possible.

We are currently recruiting for an Office Administrator, this will be an apprenticeship role where you will be offered a valuable opportunity to pick your apprenticeship from either Finance, HR or Commercial Business.

As an Administrator Apprentice, you will be learning and supporting with various tasks. Our apprentice will gain an understanding and knowledge of the business and having gained an understanding of the requirements, will quickly progress to taking on responsibility and be allocated ownership of tasks.

Location: Head Office in Stratton St Margaret, Swindon

Hours:  Monday – Friday 37.5 hours per week

Contract: Permanent

Closing Date: 5th August 2024


How you will Contribute

Provide general administrative support. Facilitate effective communication and coordination within the team and across departments. Prepare agendas, take minutes, and distribute notes for meetings. Draft standard letters as required Keep up to date absence management records Maintain databases and spreadsheets Manage and organise files, documents, and correspondence. Complete regular file audits on all personnel files and obtain missing information Carry out right to work checks  Maintain employee records and assist with payroll processing. Assist with maintaining financial records Support the preparation and distribution of invoices, financial statements and reports Support in preparing reports and following up on actions. Coordinate and support various operational projects and initiatives. Monitor and report on project progress, ensuring timelines and deliverables are met. Help ensure that all policies and procedures are followed and enforced. Handle confidential and sensitive information with discretion.

What you will bring: 

5 GCSE’s Grade A*- C or equivalent including Maths and English Computer literacy in MS applications  Strong interpersonal and communication skills, with ability to liaise with employees and managers at all levels of the Company as well as external contacts Confident, resilient and flexible; able to deal with pressure and adapt approach to changing priorities and circumstances Work closely with their colleagues to make sure all communication channels are used Able to express clearly, verbal and written instructions Possess good organisational skills with attention to detail Flexible approach and willingness to be involved in a variety of tasks Ability to work under pressure and respond to change Able to problem solve and identify issues that require to be referred to line manager. Recognises and understands the importance of confidentiality

Compensation

DP World offers exciting and challenging roles within a growing international organization. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package.

About DP World

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.

With a dedicated, diverse and professional team of more than 103,000 employees spanning 75 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future. 

We’re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. The DP World family comprises of syncreon, Imperial and P&O.

What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimising disruptions from the factory floor to the customer’s door. 

WE MAKE TRADE FLOW 

TO CHANGE WHAT'S POSSIBLE FOR EVERYONE

DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We believe that employees are happiest when they’re empowered to be their true, authentic selves.  So, please come as you are. We can’t wait to meet you.


By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies.