Secretary/office Administrator

6 months ago


Swindon, United Kingdom DPDS Consulting Group Full time

We are seeking an experienced Secretary/Office Administrator to assist the Managing Director. Based in Old Town, Swindon. DPDS Consulting Group is a multi-disciplinary professional practice, which covers Architecture, Urban Design, Landscape Architecture, Graphic Design, Environment and Town Planning. The business has been established for over 36 years. Our clients range from private individuals to large companies, developers, institutions and Local Authorities.

As Secretary you will provide secretarial, administrative, organisation, professional and business support to the MD along with other members of the professional team, with flexibility to provide support to cover a number of support roles.

**The role will involve, but not be limited to**:

- A wide variety of secretarial and administrative duties, primarily for the Managing Director, including audio and copy typing, preparation and production of correspondence and reports.
- Maintenance and updating of company website.
- Specific project work, such as research, monitoring and ensuring deadlines are met, to support the MD.
- Maintain and improve relationships with old, new and existing clients, including marketing and business development.
- Monitoring tender portals and preparation and submission of tender documentation.
- Ensuring that the Company adheres to its Quality Assurance obligations by the maintenance of reference documents and liaison with the QA Manager.
- Preparation of documents for contracts.

**What will you need to succeed?**
- Previous experience as a professional Secretary/Office Administrator.
- Excellent PC skills, including the software skills set out above.
- Strong grammar and vocabulary skills, with high level of attention to detail.
- Well organised with strong interpersonal and communication skills to deal with individuals at all levels.
- Professional telephone manner.
- Ability to work on own initiative as well as part of a team.
- Ability to work under pressure and to tight deadlines.
- Flexibility in terms of working hours.

DPDS Consulting Group provides equal employment opportunities to all employees and applicants for employment without regard to race, colour, religion, gender, sexual orientation, age or disability.

We envisage the start date for this role will be as soon as possible.

This is a permanent job with flexible working hours and no weekend working. The post is office based in Old Town, Swindon and no travel is required.

Pay: £22,000.00-£24,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- No weekends

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 5 years (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person



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