Executive Secretary

1 month ago

Swindon, Swindon, United Kingdom Economic & Social Research Council (ESRC) Full time
About the Role
As an Executive Secretary, you will provide high-level administrative support to the Director and Deputy Director, ensuring the smooth management of day-to-day affairs and optimizing their time. This role involves maintaining a range of documentation, servicing meetings, gathering and analyzing data, and promoting standardized processes and documentation across the SDR UK Strategic Hub.

In this position, you will be responsible for managing the Director's and Deputy Director's diaries, arranging travel, and ensuring they are adequately briefed. You will also organize and coordinate correspondence, visits with stakeholders, and act as the primary point of contact for the Director and Deputy Director, handling requests and queries.

Key responsibilities include maintaining office systems, including data management and filing, producing documents, briefing papers, reports, and presentations. You will also organize meetings, prepare agendas, pre-meeting briefings, and meeting papers, attend meetings, take notes/minutes, record actions, and progress chase. Additionally, you will support various administrative functions, such as the team mailbox, team meetings, and team task logs, and operate effectively within a matrix management environment on one or more assignments.

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