Administrator to The Board

4 months ago


Swindon, United Kingdom Peter Sowerby Foundation Full time

Job description

**Role Description**

The Peter Sowerby Foundation is a significant, charitable grant-maker, supporting work in the fields of health, education and community, the arts and the environment.

Registered with the Charity Commission in 2011, the Foundation aims to fulfil the charitable aims of its late settlor, Dr Peter Sowerby, who was a retired GP from rural North Yorkshire and founding partner in Egton Medical Information Systems (EMIS), which now provides database and records management software for over 10,000 healthcare organisations in the UK.

The Foundation is currently managed by a board of four Trustees. These include David Aspinall, Chair of Trustees; Dr David Stables, Peter Sowerby’s former GP partner and an expert in management information systems; Sara Siegel Poulios, lead partner in Deloitte’s Healthcare Strategy who has been seconded to senior positions in the Department of Health and NHS, and Dr Carole Longson, Chief Scientific Officer at the Association of the British Pharmaceutical Industry (ABPI).

Since it was established in 2013, the Foundation has awarded hundreds of grants. Some of these have been small grants to local, grass-roots organisations, whilst others have been to large, well-established charities and educational institutions. In total, the Foundation has awarded c. £15 million in grants since inception.

The Foundation currently receives grant solicitation and directorial support, under contract, from _Cause4 _and an outsourced finance function provided by FLB Accountants.

The Foundation is currently seeking a new **Administrator to the Board.**

The Administrator will provide an efficient support and administrative service to the Board (especially the Chair) by providing co-ordination for grant execution, board administration and governance compliance.

Other duties will include supporting administrative duties as required by the Trustees and their advisers.

**Specific Responsibilities**:
**Governance**
- Supporting the Chair and trustees in ensuring that the charity law and regulatory requirements of reporting and public accountability are complied with.
- Ensuring that the Foundation’s internal governance policies are comprehensive and regularly reviewed in accordance with Charity Commission guidelines.

**Administration**
- Coordinating Board meetings.
- Liaising with the Chair/Grant Manager to plan, arrange agendas and support the development of papers for trustee meetings, along with the preparation of the subsequent minutes.
- Providing secretarial support to the Chair and trustees - for example, note taking at meetings or arranging additional meetings and visits to grantees.
- Supporting the sourcing of other external contractors - for example, expert evaluators.
- Providing systems support to Trustees and Advisers (remote systems) and liaising with external IT consultants to ensure the good maintenance and operation of the IT network and website.
- Supporting the development of the Foundation’s external communications - for example, implementing agreed changes to the Foundation’s website.
- Undertaking other administrative duties as required.

**Financial support**
- Liaising with accountants and auditors, especially in the preparation of annual statutory accounts.
- Supporting the Chair in ensuring that grant payments/invoices are paid.
- Supporting the Chair in liaising with outsourced banking and investment management functions.

**Person Specification**

**Administration skills**
- Excellent administration and organisational skills.
- Previous experience in a charity or grant making organisation and/or an understanding and experience of the processes of grant-making and monitoring of impact.
- Strong project management skills and experience of successful project delivery including managing outsourced contractors.
- Excellent communication and interpersonal skills, with the ability to manage and work with a range of different stakeholders, both within and outside of the organisation.
- An understanding of, or experience in, using CRM or grant management systems.

**Governance skills**
- A good working knowledge of charitable governance in the UK and the Charity Commission regulatory framework and direct experience of supporting Trustees to achieve good governance.

**Financial skills**
- An excellent understanding of budgets and financial processes.
- A good working knowledge of the input and analysis of financial information using Microsoft Excel and related software.

**General**
- An alignment with the objectives of the Foundation.

**Equal Opportunities


  • Local Advisory Board

    5 months ago


    Swindon, United Kingdom The Park Academies Trust Full time

    **Local Advisory Board (LAB) Support Officer** The Park Academies Trust is seeking a LAB Support Officer to join the central governance team, with experience of providing support to a school board. Are you looking for a new challenge? Are you organised and efficient, and looking to make a difference? Whilst some meetings take place during the day, the...


  • Swindon, United Kingdom BCS, The Chartered Institute for IT Full time

    BCS, The Chartered Institute for IT, is looking for a dedicated Governance Administrator to join our Registrar team. This full-time, permanent role offers flexibility to work from home or the office as needed. **Key Responsibilities**: - Provide administrative support to the Registrar Department, Governance Manager, and Registrar. - Support the Risk,...

  • Administrator

    4 months ago


    Swindon, United Kingdom Hireonline Full time

    **Administrator - Swindon** Contract Type: Temp To Perm Are you an organised and highly motivated individual with a passion for providing administrative support in an educational environment? Our client, a leading educational institution, is seeking three dedicated Administrator to join their team. This is a fantastic opportunity to contribute to the...

  • Administrator

    4 months ago


    Swindon, United Kingdom McCarthy Stone Full time

    McCarthy Stone are seeking an organised, proactive, and service focused **Administrator **to play a vital role at our **Gilbert Place **Retirement Living Plus** **development in **Swindon, Wiltshire.** **Hourly rate**: £10.56 per hour **Hours**:15 per week **McCarthy Stone have a wealth of support and benefits for their staff. These include**: - Life...


  • Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    We are seeking a Band 3 Administrative Assistant to join our EfM Team on a part time basis. You will provide effective administrative and secretarial support to the EfM Team while working to a high level of accuracy and time management, supporting in specific areas including Hard and Soft FM, Project and Property Management and Sustainability and Waste. The...


  • Swindon, Swindon, United Kingdom NHS Full time

    About the RoleWe are seeking a highly organized and detail-oriented Admin Support Clerk to join our Trauma Unit team at Great Western Hospitals NHS Foundation Trust. As a key member of our administrative team, you will provide essential support to our Coordinator on shift, ensuring the smooth operation of the ward.Your primary responsibilities will include...


  • Swindon, Swindon, United Kingdom NHS Full time

    About the RoleWe are seeking a highly organized and detail-oriented Admin Support Clerk to join our Trauma Unit team at Great Western Hospitals NHS Foundation Trust. As a key member of our administrative team, you will provide essential support to our Coordinator on shift, ensuring the smooth operation of the ward.Your primary responsibilities will include...

  • Programme Coordinator

    4 weeks ago


    Swindon, Swindon, United Kingdom The National Trust Full time

    Join Our Programme TeamWe are seeking a highly organized and detail-oriented Programme Coordinator to support the smooth running of our Discovery Houses programme. As a key member of our programme team, you will work closely with the Senior Programme Manager and Programme Board to ensure the successful delivery of our programme.Key ResponsibilitiesProvide...

  • Programme Coordinator

    4 weeks ago


    Swindon, Swindon, United Kingdom The National Trust Full time

    Join Our Programme TeamWe are seeking a highly organized and detail-oriented Programme Coordinator to support the smooth running of our Discovery Houses programme. As a key member of our programme team, you will work closely with the Senior Programme Manager and Programme Board to ensure the successful delivery of our programme.Key ResponsibilitiesProvide...

  • Administrator

    4 months ago


    Swindon, United Kingdom McCarthy Stone Full time

    McCarthy Stone are seeking an organised, proactive, and service focused **Administrator** to play a vital role at our **Gilbert Place **development in **Swindon, Wiltshire. **We are ideally looking for someone that has experience of rota planning. Built in 2021 and consisting of 65 apartments, Gilbert Place was built for the over 70's in mind that may, or...

  • Programme Coordinator

    4 weeks ago


    Swindon, Swindon, United Kingdom The National Trust Full time

    Join Our Team as a Programme CoordinatorWe are seeking a highly organized and detail-oriented Programme Coordinator to join our team at The National Trust. As a key member of our programme team, you will provide administrative support to the Senior Programme Manager and Programme Board, ensuring the smooth-running of the programme, its support systems, and...

  • Programme Coordinator

    4 weeks ago


    Swindon, Swindon, United Kingdom The National Trust Full time

    Join Our Programme TeamWe are seeking a highly organized and detail-oriented Programme Coordinator to support the smooth running of our Discovery Houses programme. As a key member of our programme team, you will work closely with the Senior Programme Manager and Programme Board to ensure the successful delivery of our programme.Key Responsibilities:Provide...

  • Programme Coordinator

    4 weeks ago


    Swindon, Swindon, United Kingdom The National Trust Full time

    Join Our Programme TeamWe are seeking a highly organized and detail-oriented Programme Coordinator to support the smooth running of our Discovery Houses programme. As a key member of our programme team, you will work closely with the Senior Programme Manager and Programme Board to ensure the successful delivery of our programme.Key Responsibilities:Provide...

  • Lead Administrator

    4 months ago


    Swindon, United Kingdom Serco Plc Full time

    Lead Administrator - Course Administration Management Department UK Defence Academy, Swindon, SN6 8LA Part time hours flexi (17.5 hrs minimum) £ 12,562.09 for 19.5 hours (salary dependent on hours) Serco is contracted to provide Total Facilities Management to the Defence Academy of the UK (DA). This prestigious establishment is responsible for...

  • Sales Administrator

    5 months ago


    Swindon, United Kingdom Dick Lovett Full time

    We have a brilliant opportunity to join our friendly and dynamic team at Ferrari Swindon as a Sales Administrator. This role will support the daily function of the sales department and you will become an integral part of our process. When joining our team at Ferrari Swindon we will be committed to offering you a tailored training programme both from Ferrari...

  • HR Administrator

    5 months ago


    Swindon, United Kingdom The HR Dept Full time

    **Join Our Team: HR Administrator (Part Time)** **About Us**: Are you ready to embark on an exciting journey in the world of HR administration? We are seeking a dynamic HR Administrator to join our team and provide crucial support to our HR Advisory team. At our company, we are committed to delivering high-quality HR services to our clients, ensuring they...


  • Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    This is an administrative role within Postgraduate Medical Education with specific responsibilities to work with the Guardian of Safe Working, Doctors in training and Trust Doctors Study Leave administration as well as contributing to the wider roles within the department. The role will sit within the Postgraduate administrative team and will support the...


  • Swindon, Swindon, United Kingdom McCarthy Stone Full time

    About the RoleWe are seeking a highly organized and proactive Administrator to join our team at McCarthy Stone's prestigious Gilbert Court development in Swindon, Wiltshire.This is a unique opportunity to work in a Retirement Living Plus development that provides excellent on-site facilities and a beautiful setting. As an Administrator, you will play a vital...


  • Swindon, Swindon, United Kingdom McCarthy Stone Full time

    About the RoleWe are seeking a highly organized and proactive Administrator to join our team at McCarthy Stone's prestigious Gilbert Court development in Swindon, Wiltshire.This is a unique opportunity to work in a Retirement Living Plus development that provides excellent on-site facilities and a beautiful setting. As an Administrator, you will play a vital...


  • Swindon, Swindon, United Kingdom The Whalebridge Practice Full time

    About The Whalebridge PracticeWe are a dynamic and growing General Practice in Swindon, seeking a highly motivated and organized Administrative Assistant to join our team. As a key member of our Clinical Admin Team, you will play a vital role in supporting the delivery of high-quality patient care across our three sites.Job SummaryWe are looking for an...