Assistant Company Secretary

6 months ago

Swindon, United Kingdom Openwork Full time

**The opportunity**:
The Assistant Company Secretary supports the Deputy Company Secretary in providing the full range of company secretarial and governance services to the Openwork Group. This role will focus on the ongoing management of the Openwork Group’s UK subsidiary companies (including regulated companies), providing advice to directors, meeting support, drafting minutes and ensuring statutory records are maintained.

You'll also support the delivery of a robust corporate governance framework, ensure that all board and committee meetings are conducted in a compliant fashion and in a timely manner and assist in maintaining up to date records at Companies House and at the FCA alongside other public access records.

This is a 6 month fixed term contract initially. This is a hybrid role with 2 days per week in our Swindon office.

**The benefits**:

- Salary - £45,000 - £65,000 dependant on experience
- Bonus - 10% on target
- Pension scheme - contribute up to 5% of your salary and Openwork will match you and put in an extra 5%
- Critical illness cover
- Income protection - 1x salary
- Death in service - 4x salary
- 25 days holiday + bank holidays, with the opportunity to buy up to an additional 10 days
- A range of other flexible benefits to include private medical insurance, dental insurance and much more.

**Key **Accountabilities**:

- Assist the Deputy Company Secretary with the efficient organisation and effective delivery of the meetings of all boards of directors, committees of the boards of Directors and all other committees of senior management
- Own the schedule of meetings of all boards of directors, committees of the boards of Directors and all other committees of senior management and to ensure that all members and attendees are informed of the dates and times.
- With the Deputy Company Secretary, ensure compliance with the Senior Manager and Certification Regime and liaise with the relevant teams regarding regulatory approvals for board members and executive directors
- Co-ordinate the training and induction of new directors, non-executive directors and those individuals conducting Senior Management Functions
- Maintain UK statutory company records, making filings to Companies House ensuring all information held is correct and filings are made in a timely manner.
- Operation of the day to day interaction with the Openwork Group’s registrar
- Maintain Company Secretariat records using both physical and electronic filing systems.
- Prepare minutes of subsidiary company board and committee meetings as required.
- Manageme the collation, production and distribution of subsidiary board and management committee papers
- Primary involvement with the approval and filing of the subsidiary company Annual Report and Accounts.
- Ensure the terms of reference for all boards of directors, committees of the boards of directors and all other committees of senior management are up to date, compliant and fit for purpose
- Oversee the maintenance and updating of the Openwork Group corporate structure charts and diagrams

**What will you need to succeed?**:

- Degree level or equivalent business-related qualification
- ICSA qualified or part qualified desirable
- Experience of operating within a group of companies structure preferable
- Experience of working in financial services, or another regulated industry would be ideal
- Experience of supporting committees/boards and taking minutes
- Detailed knowledge of relevant corporate governance regulation and guidance
- Knowledge of Companies Act, UK Listing Rules and the UK Corporate Governance Code
- A detailed knowledge of the requirements for filing records at Companies House, FCA principles of business and a good working knowledge of the FCA Handbook
- Keeps abreast of legislation, professional and technical change, understands implications
- Objective independent thought, prepared to ask challenging questions
- Very high levels of integrity and discretion
- Provides clear, pragmatic advice
- Good written and verbal communication skills
- Able to effectively assess priorities and deadlines and perform under pressure
- Self -confidence, motivation and the ability to work autonomously
- High levels of attention to detail and numeracy

**Why us?**: We're a dynamic, fast-paced and growing business with huge ambition. This is all made possible by the brilliant people who are part of The Openwork Partnership family. We're investing heavily in our colleagues, continuously striving to give them the platform to develop personally and professionally and reach their full potential.

We’re also very proud of our culture, as one of the Best 100 Large Companies to work for in 2022. The Openwork Partnership values and respects individuality and we are committed to building an inclusive culture and environment where you can balance a successful career with your commitments and interests outside of work. We believe that you will bring your best self to work if you a

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