Operations Assistant 729507

3 weeks ago

Par, United Kingdom MASHPOINT LLC Full time

Position: OperationsAssistant

Location: Boston MA02111 (Parttime)

Duration: 1Months (Possible Extension)

Payrate: $24 hourly

Shift Schedule: Monday Friday (24 Hours perweek)

**Note: This will bea parttime 3 days per week fully in office role.

**PerClient want them to have boosters as wellsince they will be coming in the office and interacting with staff.Or at least be full vaccinated and willing to getboosters. Job Summary:The Operations Assistant will support the work of theagency and organize the physical space of the agency. A candidatemust be comfortable working independently prioritizing andmultitasking activities and gaining an understanding of the work.

Responsibilities:

  • Welcome guests: offer toptier service directing visitorsto relevant offices or personnel triage calls and emails.
  • Coordinate general office operations: overseeoffice inventory supplies key card access participate in new hiretraining on operations and mail room logistics (organize deliveriesshipping mail distribution & postage).
  • Oversee recycling and shredding programs.
  • Process department invoices.
  • Contribute to internal newsletter develop and maintaindepartment SharePoint page update internal documents.
  • Provide support for Zipcar and Blue Bike programs.
  • Communicate building and equipment issues toOperations Manager and Building Management.
  • Support staff and external events: organize cateringproduction entertainment and guest speakers.
  • Assist in preparation for Council Meetings and ExecutiveCommittee Meetings.
  • Assist MAPCs digitalworkflow for processing contracts including signature facilitation.
  • Communicate with DocuSign and SeamlessRepresentatives to relay needs organize multidepartment meetings toaddress issues and assist in training staff.
  • On occasion support external meetings by providinggeneral event assistance; may involve travel to locations in metroBoston where meetings are being held.
  • Assiststaff members with miscellaneous administrative projects andshortterm research tasks.
  • Other duties asassigned.
Requirements:
  • Candidates for this position should have aminimum of two years professional office experience in officeadministration.
  • Associates degree or higher preferred or equivalentcombination of education and experience.
  • Successful candidates for this position willdemonstrate all or most of the following:
  • Excellent customer service skills and strongoral and written communication skills.
  • Know of Ability to originate and completeassigned tasks on own initiative is a plus.
  • Proficiency in the MS OfficeSuite (Word Excel PowerPoint Outlook Teams) is required.
  • Excellent writtenoral presentation and interpersonal communication skills arerequired.
  • Ability towork with minimal supervision and respond well to change inbusiness needs in a multifaceted fastpaced environment is required.
  • Indepth experiencewith operating and communication platforms (SharePoint Zoom).
  • Ability to identifystreamline and make recommendations to improve administrativeprocesses and procedures.
  • Ability to work on multiple tasks and tolerate frequentinterruptions.
  • Ability to balance multiple priorities and to seekassistance in doing so when necessary.
  • Strong research skills and resourcefulnessabilities.
  • Excellentprofessional phone manner strong communication skills.
  • Excellent attention to detailwithin a fastpaced and entrepreneurial environment.
  • A passion for working in amissiondriven agency and a commitment to diversity and inclusion.
Preferred:
  • Experienceformatting documents such as flyers labels and reportshelpful.
  • Ability towork in Adobe Suite (Photoshop InDesign etc.) a bonus.

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