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Events Production Coordinator

1 month ago

UK, UK, United Kingdom Fastmarkets Full time

Fastmarkets is an independent commodity pricing and information organisation with over 600 staff. We are fuelled by values that bring us all together and are united by a collective passion to make a difference. We are supported by a working model that is based on a hybrid approach that allows each of us to balance home and office working while encouraging effective collaboration and accountability.

Fastmarkets is the most trusted Price Reporting Agency (PRA) in the metals, mining, agriculture, forest products, and energy transition markets. Our price data, forecasts, and market analyses give our customers strategic advantage in complex, volatile, often opaque markets. Our events provide forums for market participants to come together, trade, and talk through the critical issues of our times.

We are making a difference. Fastmarkets works to create transparent commodity markets through our reliable and trusted price data and market intelligence. The markets we serve are central to how economies work and are essential for our lives. By doing this, Fastmarkets helps our customers build a more sustainable world. We are built on a 130-year foundation while bringing a digital platform to market, combining the currency of trust with the power of digital.

Most importantly, we are fuelled by our teams that, across the globe, make the amazing possible. With a deep sense of purpose and belonging, we are building an extraordinary future – together. If you would like to help build the future, we hope you will join us on our journey.

Fastmarkets is owned by global private equity firm Astorg, a specialist investor in healthcare, software, technology, business services and technology-based industrial companies.

Job Description

The Role

We are seeking an enthusiastic and highly organised individual to join our team as Production Coordinator. This role is crucial in supporting the effective organisation of the events, emphasising speaker management, communications and coordination as well as managing agenda updates. The position also involves the management of information for multiple events across our event app, online agenda, incorporating necessary changes to facilitate a cohesive event schedule. This role demands effective coordination among various stakeholders, contributing to the overall efficiency of event planning.

For Fastmarkets, this role offers a valuable opportunity to enhance event experiences and reinforce the brand's commitment to seamless execution. A skilled Production Coordinator at Fastmarkets can leverage organisational abilities to streamline speaker and agenda management, ensuring that events align with the company's goals. By managing logistical details, the coordinator contributes to the creation of well-organised events, solidifying Fastmarkets' reputation for delivering consistently high-quality industry gatherings.

PRINCIPLE ACCOUNTABILITIES

Information Coordination:
Gathers and organises essential event information including but not limited to speaker information, bios and photos, ensuring accuracy and completeness.

Communication Liaison:
Acts as a point of contact between the event team with speakers facilitating smooth and efficient communication.

Speaker Relations & Logistical Support:
Builds and maintains positive relationships with speakers, addressing any concerns or requests they may have leading up to the event. Assists in organizing speaker schedules and logistics, ensuring that all details are well-coordinated for a seamless event.

Information Management:
Contributes to the overall preparedness of the event by ensuring that all necessary documents and websites are updated with consistently changing event information, accurate and timely.

Administrative Support:
Provides valuable administrative support to the entire conference production team.

KEY INTERFACES

Head of Production Events

Head of Operations Events

Customer Service Team

Operations Manager / Executives

Conference Producer

Marketing Team

Editorial, Strategy, Analyst Teams

Qualifications

We recruit talented, dynamic people with diverse backgrounds and experiences, all united by a belief in our mission to provide the world’s leading and most trusted price reporting, events, and intelligence service for the markets we serve. We’re proud to be an equal opportunities employer and are committed to creating a fully inclusive workplace, where everyone feels able to participate and contribute meaningfully.

If you are open-minded, curious, resilient, solutions-oriented and committed to promoting equality, then read on...

KNOWLEDGE, EXPERIENCE AND SKILLS

We are looking for an individual who is highly motivated, driven, and have a passion to be part of a fast-paced, successful team. Being a strong team player is also important as well as someone who is happy to work flexibly.

The ideal candidate should have at least 2 – 3 years work experience in an administrative, logistics or events planning or execution role. Candidates must be fluent in written and spoken English and have a strong working knowledge of CRM and CMS systems as well as Microsoft Office. Candidates must also be willing to travel to assist onsite at events where needed.

Highly Organised:

Efficient and well-organised in handling responsibilities and a keen eye for detailed planning

Project Management:

Proficient in managing projects with multiple stakeholders whilst adhering to strict timelines.

Tenacity and Ambition:

Demonstrates perseverance and a goal-driven approach.

Collaborative Team Player:

Proven ability to collaborate seamlessly within a team.

Clear and Effective Communicator:

Strong written and verbal communication including fluency in English.

If you're excited about the role but your experience, skills or qualifications don't perfectly align, we encourage you to apply anyway.

Additional Information

Our Values

Fastmarkets people come from all different walks of life. It’s this mix of brilliant personalities, experiences and insights that gives us that warm, open, and friendly culture you can feel as soon as you meet us. But however wonderfully different we all are, there are six things we all have in common – and they form our Fastmarkets values.

Created by our own employees to reflect some of the personal traits that Fastmarkets people have, our values are key to what makes our culture unique. They reflect who each of us are and they're embedded in everything we do. Our values are:

  • METRICS DRIVEN. We use insights to improve our customers’ experience and our business performance
  • ACCOUNTABLE. We are accountable to ourselves and those we work with: we keep our promises and get things done
  • GROWTH MINDSET. This value enables us to be nimble to the changing realities and operate with a sense of urgency
  • INCLUSIVE. We are inclusive and respectful, celebrating each of us and giving everyone a deep sense of belonging with the desire to bring their best self to work every day.
  • CUSTOMER CENTRIC. We are customer-centric in all that we do
  • COLLABORATIVE. We are collaborative, able to work across teams and capitalise on the diversity of intellect, perspectives, and experiences.

You’ve read a little about us – now it’s over to you

If you like what you’ve read so far and think you can see yourself as a Fastmarkets person, it’s time to fill in your application form. This form is an important part of the selection process: it’s used to determine whether or not you’ll be chosen to have an interview and acts as a basis for the questions we’ll ask you on the day.

It’s vital that you try to capture all the relevant information we have asked for on the form so we can get a good feel for who you are and why you’re great.