Event Operations Manager

4 weeks ago


UK, UK, United Kingdom W Talent Full time

An experienced Event Manager is required to manage and deliver logistics for a portfolio of hybrid conferences, each accommodating up to 700 attendees and 50 sponsors, on a global scale. This role is based in London and requires a combination of in-office and remote work, as well as travel.


Key Responsibilities:


  • Event Technology: Manage the virtual event platform, including setup, uploading of delegate lists, agendas, and speaker details. Handle attendee communications and ensure the platform runs smoothly.
  • Speaker Management: Coordinate with the production team to manage speaker logistics, ensuring all speaker information is accurately registered and updated in the CRM system, website, and virtual platform.
  • Stakeholder Management: Work with the marketing team to keep the conference website and virtual platform up-to-date.
  • Sponsorship Management: Collaborate closely with the sponsorship team to manage sponsor deliverables, including registering sponsor passes and ensuring their needs are met.
  • Financial Management: Process invoices efficiently to ensure prompt payment and assist with post-event financial reconciliations.
  • Venue Coordination: Liaise with venues to arrange floor plans, function sheets, and other logistical needs.
  • Reporting: Provide regular updates on event progress to management.


Working Patterns:

  • Initial training will take place in the office, followed by a hybrid work arrangement (3 days in the office, 2 days remote).
  • The role is part of a team of four producers and five logistics personnel within a larger global conferences team.


Essential Skills & Experience:

  • Minimum of 5 years’ experience managing B2B conferences or events.
  • Experience handling multiple events, with the ability to lead all logistics aspects for events with 100-250 attendees.
  • Strong technical skills in managing event platforms and excellent onsite leadership and communication abilities.


This role is ideal for a detail-oriented and organized event manager comfortable with global travel and complex logistical coordination.



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