Facilities Administrator

3 weeks ago


UK, UK, United Kingdom Macro Full time

Facilities Administrator Ref: 29177 Hatfield, Herts


The opportunity:


An exciting opportunity to be responsible for the implementation and delivery of a consistent and efficient facilities management administration service.


Effectively manage the finances, reporting and administration between the client, Macro and the supply chain partners to ensure that an exemplary customer service is provided to the client and internal customers.


Your role and responsibilities will include (but not limited to):


Working closely with the account manager and the site-based teams in supporting the day-to-day operations.


Working closely with onsite team and finance to produce accurate monthly invoices, raising quotations to the client, purchase order raising and tracking, changing control compilation and tracking, asset tracking.


Carry out cleaning and building audits.


Organising in-house staff training and maintaining accurate records.


Supporting Site Lead on the contract, holiday and sick record keeping.


Recording accurately any information provided by clients and suppliers via SharePoint and the client’s storage database.


Communicating and escalating all relevant information to the team.


Coordinating and participating in team meetings and recording and distributing minutes.


Managing day to day administration of all facilities services and associated building issues.


Managing locker keys for new starter/leavers to the company.


Post House and Reception duties.


The ideal candidate will have the following experience:


Previous proven experience in an administrative role.


A good level of IT literacies around Word, Excel and PowerPoint.


Ability to build lasting client relationships.

Able to work as part of a team or as an individual in varying environments.


Good organisation skills.



You will be hungry to grow your career and enjoy the opportunities Macro has to offer.


Macro is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria below, please apply as you may still be suitable for this role or another role within our organisation. Should you require any adjustments to assist during the application/hiring process please do make us aware.



  • UK, UK, United Kingdom Aston Martin F1 Team Full time

    We have a new opportunity to be part of our Facilities team in the role of Facilities Compliance Administrator.Responsibilities:Support the Facilities team through the maintenance of records in respect of health and safety and other areas of compliance.Support the Facilities team to maintain the planned and reactive maintenance logs including liaising with...


  • UK, UK, United Kingdom Criterion Hospitality Full time

    An enthusiastic and detail-oriented individual with a passion for maintaining high standards in hotel facilities. The ideal candidate will be proactive, efficient, and possess a strong commitment to safety and compliance. If you have a knack for problem-solving and enjoy working in a dynamic environment, we encourage you to apply.Position: Facilities...


  • London, UK, UK, United Kingdom Lawson Clark Recruitment Full time

    FACILITIES ASSISTANT FOR US LAW FIRM £35,000This high profile international law firm has outstanding offices in the City of London, and is looking to offer a facilities role to someone who has managed to pick up some experience in a facilities role within a law firm.They are looking for someone with good customer service skills, and experience with...


  • UK, UK, United Kingdom Macro Full time

    Facilities Assistant Ref: 32151 Reigate United Kingdom The OpportunityWe are seeking a highly organized and dedicated Facilities Assistant to join our team. As a Facilities Assistant, you will play a crucial role in ensuring the smooth operation of our facilities and providing a comfortable environment for our staff and visitors. Your attention to detail and...


  • UK, UK, United Kingdom GIOS Technology Full time

    We are hiring for Commercial / Procurement Manager (Facilities management)Location : Hybrid and 3 days in Office (London / Liverpool / Sheffield / Croydon / Manchester)Demonstrates experience in procuring facilities management services and selecting performance partners (integrators) to deliver those services.Strong expertise in Tender documentation and...


  • London, UK, UK, United Kingdom Miki Travel Europe Full time

    Data Engineer Embark on a Rewarding Journey with MIKI Travel: Where Your Career Takes Flight. At MIKI Travel, our 55+ years of expertise make us a trailblazing wholesale travel provider, curating unforgettable global adventures. As a premier private travel company with a presence in 36 offices, we invite you to be part of our legacy of excellence. Immerse...


  • UK, UK, United Kingdom Dexory Full time

    We have a new opportunity for an Facilities Assistant to join our dedicated team in Wallingford.As an experienced Facilities Assistant, you will play a crucial role in ensuring the smooth and efficient day to day operation of our office whilst providing administrative support to the Office Manager.If you are looking for a role where you can make a...

  • Facilities Manager

    2 weeks ago


    UK, UK, United Kingdom Tempest Vane Partners Full time

    The ClientMy client is a leading FinTech business delivering technology and investment management infrastructure services to some of the world's leading hedge funds and asset managers.What You'll GetAn opportunity to be part of one of the most exciting FinTech businesses in the City with a clear goal to become the first choice trading technology...


  • UK, UK, United Kingdom Feilden+Mawson Full time

    Feilden+Mawson are looking for a administrative assistant to join the London team.The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritise daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted...

  • HR Administrator

    4 weeks ago


    UK, UK, United Kingdom MaxAd Fixed Fee Recruitment Full time

    Northwich / Knutsford Circa £27,000 + Great BenefitsAre you a great administrator, organised with excellent attention to detail and capable of managing a busy, varied workload?Since 1871, our client has been delivering turnkey solutions to their customers. From home removals and storage to office relocations and facilities management. Their continued...


  • UK, UK, United Kingdom Morson Talent Full time

    £21.00 per hour Umbrella / £15.88 per hour PAYE Filton 100% on site 2 week NP We are seeking a diligent and detail-oriented Health and Safety Administrator. The ideal candidate will be responsible for ensuring compliance with health and safety regulations and protocols within the operational laboratories and test facilities, supporting a large and...

  • Training Administrator

    2 months ago


    UK, UK, United Kingdom VINCI Building UK Full time

    Company Overview: VINCI Construction is focused on buildings, structures and infrastructure that improvethe living environment, mobility and economic competitiveness of the regions it works in.VINCI Construction in the UK is formed of three complementary components;Major Projects, Specialty Networks and Proximity Network businesses.Our buildings, civil works...


  • London, UK, UK, United Kingdom CMS Distribution Full time

    This is a great opportunity for a proactive and creative solutions focused Property & Facilities Officer to join CMS, as part of the Property & Safety team, to drive excellence in Property Maintenance Services and Health & Safety Compliance for our UK and International sites. The role will have a range of responsibilities, from Property Maintenance and...


  • UK, UK, United Kingdom Foresight Sports Europe Full time

    Foresight Sports Europe is the exclusive distributor and support centre for the golf industry’s leading trade and consumer technologies across the UK, Europe, Middle East, and Africa. Our Foresight Sports products range from the GC3, GCQuad and GCHawk Launch Monitors through to full immersion indoor golf simulators, coaching and fitting studios, and...


  • UK, UK, United Kingdom KennedyPearce Consulting Full time

    Are you a Loans processing specialist with experience in facility documentation and MRPA (master risk participation agreements) processing activities?Available for a 12 month FTC role with benefits?If you are, please get in touch. Our client an international bank in London who offer Hybrid working seek an experienced Loans individual to process all bilateral...

  • HR Administrator

    3 weeks ago


    UK, UK, United Kingdom Essentra Full time

    This role is based at our Wixroyd site in Chichester, 22.5 hours per week. This can be across 3 full working days or other flexible options can be discussed during the interview process.Would you like to be part of the UK’s leading supplier of engineering components to the design and engineering industry?Wixroyd is one of the UK’s biggest online...


  • London, UK, UK, United Kingdom Starlizard Consulting Ltd Full time

    Must be based in London. WHO ARE WE? Starlizard is the world’s leading sports betting consultancy. We have been at the forefront of sports betting for over 10 years and we’re world renowned as the leader in the field. Through a combination of cutting-edge research, analytical thought and a constant desire to question and improve, we maintain our position...


  • London, UK, UK, United Kingdom Gas Strategies Full time

    Are you an experienced Business Administrator with experience working within a consulting firm? Do you thrive in a fast-paced environment where you can coordinate and manage multiple tasks simultaneously? If so, we want to hear from you!Gas Strategies is an independent consultancy, leading partner and advisor in the global energy evolution. We pride...


  • UK, UK, United Kingdom dnevo Partners Full time

    We are working with a recognised global bank on the following position within a busy Commodity Finance Middle Office team. This is an Associate / Analyst level role. An understanding of Trade Finance Operations and Commodity products would be required. Full training within the team will be provided:Main ResponsibilitiesAssist with monitoring exposures and...

  • Office Administrator

    4 weeks ago


    UK, UK, United Kingdom SaaS Chief Full time

    The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. ResponsibilitiesManage the reception area and staff to ensure effective communication both...