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Facilities Assistant

1 month ago

London UK, UK, United Kingdom Handle Recruitment Full time

Exciting Opportunity: Facilities Admin Assistant at a Creative Entertainment/Gaming Company in the West End

We are on the lookout for a proactive Facilities Assistant to join this vibrant entertainment and gaming company based in the heart of the West End. You'll be part of a fast-paced, creative team that thrives on collaboration and delivering a seamless experience across all aspects of facilities and events.

Fully office based role, Monday to Friday (usual office hours).

Main Purpose of the Job: To oversee the daily operations of Facilities Services, ensuring the smooth coordination of meetings, internal events, and departmental sync days/weeks, delivering a seamless and professional service.

Key Responsibilities:

  • Actioning tickets from the helpdesk to the Facilities Team.
  • Arranging inductions for new starters.
  • Building walk arounds, health and safety checks.
  • Ensure meeting rooms and common areas are maintained and well-stocked.
  • Liaise with IT, Facilities, Catering, and external suppliers for smooth event setups.
  • Support event logistics, including set-up coordination, risk assessments, and calendar updates.
  • Assist with event finances through invoicing and PO management.
  • Provide reception cover and general support to the Facilities Manager and team.
  • Handle corporate apartment bookings, scheduling cleaning, and repairs.

Skills, Knowledge, and Experience Required:

  • Experience in Facilities.
  • Proficient in Outlook, Excel, and PowerPoint.
  • Strong communication, customer service, and administrative skills.
  • Ability to work under pressure, prioritise tasks, and meet deadlines.
  • A proactive, detail-oriented team player with initiative.
  • Flexibility, adaptability, and willingness to embrace new processes.

If this exciting opportunity sounds like the perfect next step for you, we'd love to hear from you. Apply now


Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.