Facilities Administrator
1 month ago
A leading managing agent with a reputation for delivering exceptional service is seeking a dedicated Administrative Support professional. The successful candidate will assist a team of Facilities Managers in overseeing the daily operations of a varied property portfolio, ensuring excellent service delivery and maintaining high compliance standards.
Key Responsibilities
- Administrative Assistance: Provide comprehensive support to the Facilities Management team, including raising purchase orders, processing invoices, and maintaining up-to-date emergency contact lists.
- Operational Coordination: Facilitate communication with contractors and tenants, schedule maintenance visits, and manage diaries for site inspections and meetings.
- Compliance Support: Help the team ensure full statutory compliance across all managed properties.
- Helpdesk Service: Act as the primary point of contact for facility-related queries, providing a responsive and effective helpdesk function.
- Site Inspections: Conduct on-site visits for health and safety checks, meter readings, and other necessary inspections.
- Record Management: Maintain accurate records, prepare meeting agendas, and document minutes as required.
- Team Support: Provide coverage for the Facilities Management team during absences across various sites.
Scope of Work
- Support the management of approximately six properties, based primarily in the Woking area.
- Collaborate with a wide range of stakeholders, including maintenance contractors, security providers, health and safety consultants, and property occupiers.
Candidate requirements:
- A valid driving licence and access to a vehicle.
- Proven experience in administrative roles with strong organisational skills.
- Excellent communication abilities and a professional, approachable demeanour.
- Attention to detail, self-motivation, and a proactive attitude.
- Proficiency in MS Office applications.
- Experience in facilities management or helpdesk support is desirable.
This is an excellent opportunity to join a professional team committed to providing outstanding property management services. If you are detail-oriented and thrive in a dynamic environment, we would love to hear from you.
-
Facilities Coordinator
1 month ago
UK, UK, United Kingdom Boden Group Full timeFacilities CoordinatorDelighted to announce that Boden Group is recruiting a Facilities Coordinator for a leading young and vibrant property company, based in London.What will you be doing?Ensure all spaces run smoothly and maintain high standards. Work with the Facilities Manager and Area Managers to deliver an exceptional member experience.What are we...
-
Facilities Coordinator
4 weeks ago
UK, UK, United Kingdom Maxwell Stephens Recruitment Full timeAre you an experienced Facilities Coordinator looking for a new challenge? Our client are a dynamic and rapidly expanding flex workspace provider, committed to creating happy, productive environments for businesses across London, Reading, and Manchester.They are seeking a proactive and detail-oriented Facilities Coordinator to ensure our clients workspace...
-
Training and Qualifications Administrator
2 weeks ago
UK, UK, United Kingdom IWFM | Institute of Workplace and Facilities Management Full timeSalary: £22,000Remote roleClosing date; 16th January 2025First stage interviews: w/c 20th January 2025Vision and MissionVisionAs the pioneering workplace and facilities management body, our vision is one where every workplace delivers. To be the trusted voice of a distinct profession recognised for its ability to enable people to transform organisations and...
-
Facilities Manager
1 month ago
UK, UK, United Kingdom MandM Full timeFacilities ManagerCentral Hereford & Moreton on Lugg, Herefordshire, United KingdomType: Permanent - Full Time Working Pattern: OnsiteWho Are we?MandM is one of the biggest employers in Herefordshire and one of Europe’s leading online, off-price retailers. We offer our customers fantastic value by partnering with companies who we have built long term...
-
Facilities Coordinator
1 month ago
UK, UK, United Kingdom Macro Full timeFacilities Coordinator Ref: VN0073 Altrincham, ManchesterThe OpportunityWe are seeking a highly organised and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operation and maintenance of our facilities. Your role will involve coordinating and overseeing various aspects of...
-
Sharepoint Administrator
1 month ago
UK, UK, United Kingdom Belcan Full timeSharePoint AdministratorAre you looking for a new SharePoint Administrator opportunity?Do you live in the Cambridge area and want Hybrid working?This may just be the role for you!This SharePoint Administrator role is a bespoke position that covers lots of areas. So, we are looking for a person with drive, who has experience in some areas of the role and a...
-
Head of Facilities
3 months ago
London, UK, UK, United Kingdom MacGregor Black Full timeHead of FacilitiesAre you an experienced facilities manager within consumer retail?Do you have a proven track record of facilities management within fast-paced retail organisation?Are you a result driven PM, looking for a fresh new challenge in a progressive business?MacGregor Black is partnering with a leading retailer on the search for Head of Facilities....
-
Loan Administration Manager
3 months ago
UK, UK, United Kingdom C James - Financial Services Recruitment & Search Full timeOur client an expanding international bank seek to recruit a Loan Operations Manager to join a growing global company.Main ResponsibilitiesFront office/day to day loan management duties as Facility Agent and Security AgentSupport all aspects of portfolio management, deal administration and loan monitoring/reportingSupport bi-lateral and syndicated...
-
Regional Facilities Manager
1 month ago
UK, UK, United Kingdom FI Real Estate Management Ltd Full timeFI Real Estate Management Ltd is one of the UKs largest commercial property companies with individual Asset Management, Property Management, Facilities Management and Projects teams.As a forward-thinking dynamic Facilities Management business, we are looking for a Regional Facilities Manager. Within this role effective planning, operational and contract...
-
Facilities Management
3 weeks ago
London, UK, UK, United Kingdom Radius Full timeRadius is seeking an Facilities Management Coordinator / Service Planner for our client based in East London.Onsite position. 15% Bonus£5K Travel Allowance10% PensionTo support the Service Planning Manager in the planning and coordination of all maintenance requests and work flows as well as provide general administrative assistance to the Data Centre...
-
Property Management Administrator
3 weeks ago
UK, UK, United Kingdom Downing Full timeProperty Management Administrator Liverpool FTC – 9 MonthsFor over 30 years Downing have developed, built and managed bespoke residential and commercial schemes for a range of blue-chip companies, central government departments and leading universities throughout the UK. Following a period of significant growth, we are looking for an enthusiastic Property...
-
Business Administrator
2 weeks ago
UK, UK, United Kingdom Adecco Full timeJob Title: Business AdministratorLocation: UK remote (You must live and work in the UK)Daily rate: £140 - £147Contract Details:Contract Type: TemporaryContract Length: 18 monthsWorking Pattern: Full TimeAs a Business Administrator, you will play a crucial role in supporting the organisation and its external business partners. You will be responsible for a...
-
Senior Loan Administrator
1 month ago
UK, UK, United Kingdom IPOE Consulting Full timeSenior Loan Administration - Bilateral & SyndicatedInternational Bank based in the City of London, are looking to bring onboard a Senior Loans Administrator. Permanent position with hybrid working. To be considered for this position, candidates MUST be degree educated. The incumbent will be responsible for administering the delivery of all functions in...
-
System Administrator
3 months ago
UK, UK, United Kingdom ACS International Schools Full timeACS International Schools are recruiting for a Systems Administrative Assistant to join our IT team based at our Cobham Campus.The Systems Administrative Assistant supports ACS’s IT Strategy through the effective maintenance of essential business information and core IT services, as well as the efficient management of the IT Department. The IT Systems...
-
Facilities Coordinator
12 hours ago
Wimborne Minster, UK, UK, United Kingdom Carbon60 Full timeJob Title: Facilities & Compliance CoordinatorCarbon60 are looking to recruit an experienced Facilities Coordinator to join a well-established real estate company, to assist with the administrative tasks on their client’s site in Wimborne. This is a great opportunity for someone looking to progress within a stable corporate business. Salary: Up to £30,000...
-
Facilities Coordinator
2 weeks ago
Wimborne Minster, UK, UK, United Kingdom Carbon60 Full timeFacilities & Compliance CoordinatorUp to £30,000kCarbon60 are looking to recruit an experienced Facilities Coordinator to join a well-established real estate company, to assist with the administrative tasks on their client’s site in Wimborne.This is a great opportunity for someone looking to progress within a stable corporate business.Salary: Up to...
-
Quality Assurance Administrator
1 month ago
UK, UK, United Kingdom Touchlight Full timeAbout Us Do you want to work with a team that is changing science and enabling the next generation of genetic medicines?The stellar growth in cell and gene therapy has accelerated the need for a better quality, faster and more robust DNA manufacturing technology. Touchlight has created a new DNA vector for use in advanced genetic medicines that is safer and...
-
Human Resources Administrator
3 weeks ago
UK, UK, United Kingdom CPI Selection Full timeOur client is a global market leader within manufacturing sector and a throwback client offering genuine job stability, progression an advanced care factor working in a busy HR department supporting hundreds of employees across all departments and a couple of UK sites.Great team environment, collaboration and hybrid flexibility of working 3 days on-site and...
-
Facilities Management
12 hours ago
London, UK, UK, United Kingdom Newmark Full timeCompany Overview:Join our dynamic real estate firm, a leader in providing innovative property solutions, where our commitment to excellence drives everything, we do. Our Facilities Management division is seeking a highly skilled and experienced FM Contract Operations Manager to oversee the smooth operation and mobilization of our contract operations.Job...
-
VP, Loans Middle Office Manager
1 month ago
UK, UK, United Kingdom dnevo Partners Full timeA fantastic opportunity to manage the loan middle office client management team of a major bank based in London. Ensuring all facilities can be serviced and all drawings have been processed in a timely manner in accordance with all credit approvals, legal framework, current regulatory and compliance requirement and procedures.Responsibilities include: ...